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Senior Executive Assistant

Employer
Amgen
Location
Thousand Oaks, California
Start date
May 23, 2024

View more

Discipline
Administration, Clerical
Required Education
High School or equivalent
Position Type
Full time
Hotbed
Biotech Beach, Best Places to Work

Job Details

HOW MIGHT YOU DEFY IMAGINATION?

Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Sr. Executive Assistant

Live

What you will do

Lets do this! Lets change the world. In this vital role the Senior Executive Assistant provides high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.

Responsibilities include:
  • Proactively manage the executives calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums

  • Prepare the VP with pre-read and briefing documents in advance of key meetings

  • Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events

  • Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files

  • Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies

  • Partner with team OE to assist / lead various projects

  • Acting as a liaison between groups under the responsibility of the executives

  • Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe

  • Coordinate domestic and international travel arrangements amidst dynamic business requirements

  • Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations

  • Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions

  • Preparation and processing of expense reports

  • Support HR report requests from R&D clients (Surveys, talent data, etc).

  • Help pull data for key R&D talent programs

Project Support for key HR processes
  • Manage payment and tracking information for executive coaching engagements

  • Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants

  • Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs

  • Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Administrative professional we seek is a detail oriented with these qualifications.

Basic Qualifications:

Associates degree and 4 years of administrative experience

Or

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:
  • Bachelors degree and direct experience supporting a senior executive for a large corporation

  • 10+ years of Administrative Assistant experience

  • Amgen experience

  • Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues

  • Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).

  • Ability to work in a fast-paced, deadline-driven environment

  • Experience working in biopharma industry

  • Ability to prioritize projects of greater urgency and importance

  • Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills

  • Team Player

  • Excellent written, verbal, and presentation skills in communicating key business and clinical information

  • Excellent time management and project management skills

Thrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

  • Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.

  • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

  • Stock-based long-term incentives

  • Award-winning time-off plans and bi-annual company-wide shutdowns

  • Flexible work models, including remote work arrangements, where possible

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Company

We are all different, yet we have this in common: our mission to serve patients. This sense of shared purpose is key to our becoming one of the world’s leading biotechnology companies. It guides us as we continue to launch new medicines and reach millions of patients worldwide.

We live the mission.

We win together.

We thrive on continual challenge.

Our team of 22,000+ scientists and professionals worldwide bring distinct perspectives and experiences to all we do. We leverage our global talent to achieve together—to research, manufacture and deliver ever-better products and greater depth to our mission.

At Amgen, there is a strong correlation between our high level of diversity and performance. Because addressing issues with a wider range of perspectives and approaches leads to more creative problem-solving. Together, we’re transforming the promise of science and biotechnology into therapies that have the power to restore health.

Connect with us to explore how you can Win, Live, and Thrive at Amgen.

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Company info
Website
Phone
805-447-1000
Location
Corporate Headquarters
One Amgen Center Drive
Thousand Oaks
California
91320-1799
US

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