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Associate Director, R&D Sourcing

Gilead Sciences, Inc.
Foster City, CA
Start date
Apr 11, 2024

View more

Science/R&D, Research
Required Education
Bachelors Degree
Position Type
Full time
Biotech Bay, Best Places to Work

Job Details

Associate Director, R&D Sourcing
United States - California - Foster CityUnited States – RemoteUnited States - California - Santa Monica

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

We empower our leaders to step up, share ideas, listen, learn, and lead. We're welcoming bright, diverse, and imaginative minds; we're nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.
Job Description

Associate Director, R&D Sourcing:

Gilead Sciences is currently seeking an industry leader for Associate Director, Clinical Development Vendor Outsourcing within our Development Operations department. The Associate Director will have the opportunity to provide category management, sourcing and contracting expertise in clinical outsourcing of global clinical trials and preclinical activities. The Associate Director will work closely with key stakeholder to ensure appropriate sourcing strategies with primary suppliers to optimize the entire life cycle including vendor selection, RFI, RFP, vendor selection decision, contracting, with a focus on Central Laboratory Services, Specialty Laboratories and Biomarkers. The Associate Director should have deep experience in industry and thorough understanding of contracting, budgeting, and negotiation processes. The position will have the opportunity to work in a matrix environment and regularly collaborate with Senior Management and cross functional teams.

This position will be a category lead role for the central laboratory and specialty laboratory sourcing teams. The ideal candidate will have a strong background in category management, contracting and team development. The core responsibilities and skills required for this position include but is not limited to:

Leadership and Management
  • Develops specific category strategy and sourcing plans in support of overall business needs.
  • Ensure an optimized contacting process to smoothy execute the buying process with primary vendors.
  • Manages operational functions including, supervising other staff who contribute to central specialty laboratory sourcing strategy and contract management.
  • Impacts the business results of related teams by setting priorities, allocating resources, and developing policies and plans.
  • Is accountable for the performance and results of a team.
  • Interprets, executes and recommends modifications to operating policies and procedures
  • Adapts group plans and priorities to address resource and operational challenges.
  • Accountable for developing talent through on-going performance feedback and career management coaching.

Delivery Excellence
  • Facilitates the development of global vendor strategy for assigned categories.
  • Develops and implements sourcing strategies to support given scope.
  • Manages the contract negotiation process across the entire life cycle including RFI, vendor identification, RFP, vendor selection decision, contracting negotiation, performance monitoring, change orders, and ensures proper closeout of agreements to maximize contract value and achieve target savings.
  • Ensure the vendor selection process is compliant by managing risks through benchmarking, rate negotiations, implementing the sourcing strategy, collaborating with cross functional teams such as Compliance, Legal and Regulatory
  • Collaborates with internal customers in vendor bidding and proposal development (RFP creation and analysis)
  • Partners with internal customers to develop study specifications and leverages benchmarking tools as appropriate.
  • Translates business requirements into vendor capabilities and develops recommendations for vendor selection for a program or therapeutic area.
  • Is a subject matter expert in resolving complex issues relating to contract negotiation and the sourcing process.
  • Oversees the identification, selection, and management of global vendors.
  • Leads Category Refresh Teams, Vendor capability and defense meetings.
  • Manages the contract negotiation process for complex or high value contracts.
  • Demonstrates strong understanding of regulatory and legal issues pertinent to clinical development.

Strategic Thinking
  • Ability to understand, analyze and develop recommendations from multiple complex sources such as financial and operational perspectives.
  • Influence vendor selection with stakeholders at the project team level.

  • Identifies, develops, and deploys best practices in vendor selection, cost containment, and category management practices.
  • Leverages prior experience with external benchmarking, industry best practices, and technology for continuous improvement.

Problem Solving
  • Takes ownership of issues from problem identification to successful resolution, testing recommendations for reasonableness
  • Triages study-level vendor management issues; escalates high-risk issues to appropriate stakeholders.
  • Translates trends in operational and systematic issues and develops solutions with sustainability in mind to ensure roadblocks are removed during study start-up.

Influence and Partnership
  • Engage with clinical operations leadership to drive sourcing strategy, compliance, and continued partnership.
  • Exhibits competency in regularly establishing relationships with internal and external cross functional teams, such as clinical operations, legal, finance, compliance.
  • Partners with internal stakeholders working on contracts in resolving complex issues relating to contract negotiation or management
  • Manages study level vendor relationships in conjunction with Clinical Operations

Decision Making
  • Delivers value by developing business solutions by translating requirements into effective sourcing solutions, contractual terms, and process improvements.
  • Demonstrated ability to make critical decisions related to clinical vendor agreement negotiations and escalations.
  • Pulls data across functions according to business requirements and recommends global development vendors to senior leadership for endorsement for a project.
  • Asks probing questions to uncover business needs and recommends solutions (e.g., negotiating timelines while maintaining standards)
  • Resolves vendor project management issues (e.g., operational challenges including scoping issues) by identifying and addressing deviations from established protocols.
  • Identifies operational and systematic issues, including frequency and escalates to the appropriate level.

  • Excellent communication skills and comfort level interacting with internal and external teams across all levels, including regular interface with stakeholders and leadership team members.
  • As necessary, trains internal stakeholders in contract budgeting, development, and administration

People Development
  • Leads a team of Development sourcing and contracting professionals, and develops others by identifying and mentoring high performers through a culture of inclusion and collaboration
  • Exhibits strong managerial skills and demonstrated success in managing multiple direct reports in a global and virtual environment

Capabilities and Requirements
  • Experience in providing thought leadership and consistent stakeholder management.
  • Expertise in the end-to-end sourcing and contracting process, including RFx, contract negotiation and management.
  • Demonstrates an in-depth knowledge of the clinical research process and the regulatory environment across functions.
  • Demonstrated leadership skills while working in fast paced and changing environment.
  • Financial acumen to review, analyze and understand cost drivers of complex budgets.
  • Legal, clinical operations and regulatory acumen
  • Travel may be required.

Knowledge, Experience and Skills:
  • Experience working with Clinical Central and Specialty Lab vendors
  • Relevant experience typically includes contract negotiation, category management and/or clinical outsourcing or procurement.
  • Experience leading a team of 4 or more

Preferred Education & Certifications
  • BA or MS in Finance / business / science / medical-related discipline w/ a minimum of 10+ (MS) or 8+ (BS) years of relevant experience.
  • MS/MBA or JD
  • Project management certification (e.g., PMP) is a plus
  • Certified Professional in Supply Management® (CPSM®) or equivalent is a plus

The salary range for this position is: $177,905.00 - $230,230.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.



Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

Company info
333 Lakeside Drive
Foster City

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