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Associate Director, R&D Project Management Medical Device

Pleasanton, CA
Start date
Mar 26, 2024

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Job Details

Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit Follow Allergan Aesthetics on LinkedIn.

Job Description

Position Summary:

The Associate Director partners with team leader and/or deliverable team co-chairs, and asset planner to manage the overall coordination and management (organization, planning, execution, monitoring, and control) of global R&D projects in the field of Aesthetic Medicine.

The Associate Director works with the team to develop team strategy, ensure aligned execution plans, and drive the execution of the strategy. Projects include development and launch of new medical device products and global expansion of existing products and/or development of new indications. The Associate Director is the operational leader of the project or deliverable team.

This position requires a firm foundation of experience in the new product development of medical devices and the medical device industry, and a thorough understanding and effective application of project management leadership skills and techniques. Superior team management skills and ability to develop clear and concise communication to a wide range of stakeholders (asset and deliverable teams, functional leadership, Governance Boards, collaborators, and development partners) is required. Ability to guide teams to align operational project plans with approved asset strategy, proactively identify potential problems, and lead risk management assessments.

Key Duties / Responsibilities

  1. Project Strategy and Planning:

    • The Associate Director, Portfolio Program Management, is a strategic partner to the Deliverable Team Chair and Portfolio Program Manager (PPM) and Portfolio Program Planner (Planner)

    • In partnership with Deliverable Team Chair develops the deliverables team global strategy and drives the execution of the strategy across products and indications for the asset.

    • Project manages the development of the deliverable team strategy across indications and ensures aligned execution plans

    • Develop, monitor, and control the project cross functional plans, timeline, budget, milestones, ensuring both cross-functional alignment and alignment with the Asset Project Management team (PMT).

    • Member of the Asset Project Management Team (PMT)

    • At each stage gate, supports the Asset Leadership team to gain approval from the Governance Board

    • Evaluate, monitor, and control project risks.

    • Identify, actively manage, and resolve project issues, providing scenario analysis and mitigation plans.

2. Project Execution:

    • Support the cross functional teams to execute the project on time per agreed to milestones/timelines and within budget.

    • Accountable for the deliverable team timeline and project timeline in partnership with the Planner.

    • Act proactively and assertively to ensure team members meet their commitments as planned, and work to the appropriate standards.

    • Drives cross functional project team and deliverable team effectiveness.

3. Meeting Facilitation:

    • Manage the cross functional project team operational activities to ensure milestones and goals are met.

    • Schedule cross functional project team and other relevant meetings.

    • Manage effective and efficient project team meetings, scheduling, clear agendas and meeting minutes capturing action items and decisions. Proactively follow-up action items.

4. Communication:

    • Ensure management decisions are provided to Deliverables Team and cross functional project team in a timely manner

    • Monitor and record progress of project activities, milestones and forecasts and periodically report status to management

    • Ensure and maintain open communication with and between Asset Strategy Team/ Deliverables Team and sub-team members

5. Issue Resolution:

    • Actively respond to project risks, mitigate, prevent and/or resolve potential risks or issues.

    • Identify issues with Asset Strategy Team/ Deliverables Team needing resolution with management or Governance Board.

6. Decision Analysis:

    • Define with the teams the appropriate key decision points and go/no go criteria.

    • Provide decision analysis expertise and tools to the project teams in strategic planning and operational execution, ensure timely and well-informed decision making.

    • Support the Asset Strategy Team and Deliverables Team for management meetings to ratify decisions.

7. Training:

    • Train and coach team members on project team processes including team structure, project governance, roles /responsibilities of Asset Strategy Team/ Deliverables Team members, planning processes, project goals and milestones, use and application of project management tools including Global Development Strategy, Gantt charts, decision trees, project costing, and forecasting.


    Minimum Requirements:

    • Bachelor of Science or Master of Science in Life Sciences or Engineering discipline

    • At least 8 years experience in medical device R&D environment and/or pharmaceutical R&D environment with solid experience in medical device and/or pharmaceutical product development pathway. Thereof at least 5 years direct experience in Project Management drug/device product development projects

    • Strong knowledge of global device development, product registration and launch processes and/or pharmaceutical development, product registration and launch processes.

    • PMP certification is helpful but not required.

    Essential Skills & Abilities:

    • Manage and lead multiple projects, objectives and often competitive and changing deadlines with a proven track record of organizational, interpersonal, prioritization and multi-tasking skills.

    • Exceptional written and oral communication skills that enable quality communications with various stakeholders, both inside as well as outside the Company.

    • Proven record of building team relationships across multiple global locations.

    • Stimulate, motivate, and build effective inter-personal work relationships across all disciplines.

    • Expert in medical device product development and the interdependencies of individual development activities. Working knowledge of regulatory requirements for product registration on global basis.

    • Expert in the application of project management software and ability to utilize AbbVie/Allergan R&D project and portfolio management systems.

    • Proven negotiation, issue resolution and team building skills.

    • Ability to identify and resolve project issues, including those related to timing, resources, and funding, to prevent delays in project milestones.

    • Excellence in communication, stakeholder management, facilitating and managing meetings, both inside as well as outside the Company, across multiple global locations.

    • Expert in facilitating team decision making.

    • Ability to encourage intelligent risk taking and a bold culture.

    • Exhibits sound judgment, analytical acumen, and concern for detail under pressure.

    • Ability to maintain confidentiality, discretion, tact and diplomacy in all aspects of work.

    Additional Information

    Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

    • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
    • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
    • This job is eligible to participate in our short-term incentive programs.
    • This job is eligible to participate in our long-term incentive programs.

    Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion, consistent with applicable law.

    AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.


    AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, and YouTube.

    Stock Symbol: ABBV

    Stock Exchange: NYSE

    Company info
    1 North Waukegan Road
    North Chicago

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