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Sr. Manager, Global Meetings Management

Employer
BioMarin Pharmaceutical Inc.
Location
San Rafael, California
Start date
Mar 26, 2024

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Job Details

Who We Are

It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin.         

Our Culture Our desire to make a positive impact on our patients extends to our employees and BioMarin is committed to fostering an inclusive environment where every person feels seen, valued, and heard – so employees can thrive in all areas of their lives, in and outside of work. We seek to provide an open, flexible, and friendly work environment to empower people and to provide them with the ability to develop their long-term careers. Ultimately, we want to be an organization where people enjoy coming to work and take pride in our efforts to help patients.  Global Sourcing and Procurement The Global Sourcing and Procurement (GSP) organization is accountable for driving and delivering Procurement value to support stakeholders’ and organizational strategic objectives.   The GSP function delivers value to BioMarin by leveraging market intelligence, subject matter expertise and business insights in the procurement of good and services and management of BioMarin’s third party spend. Through collaboration with our external suppliers and internal business partners, GSP helps bring innovative new medicines to patients. 
 The Global Meetings Management Leader is a newly created role within the GSP organization and will be part of the Travel, Meetings and Expense team, reporting to that team leader. This role is critical to managing and optimizing meetings related activity and spend across the company in close partnership with stakeholders.     The Meeting Management Leader is responsible for leading, developing, and overseeing the newly created Meeting Management function.  This will include development and implementation of a new corporate policy to improve spend management and travel transparency, as well as roll out of new enabling technology.  This role will work closely with the travel and expense team to ensure alignment of policies, execution and communication to stakeholders. The Meetings Management leader is tasked with the implementation of leading practices, driving innovation and continuous improvement in the ways of working.  
 Role Responsibilities: 

Strategic Planning:  

  • Single point of accountability for Global Meeting Management
  • Execute a strategic plan for global meetings and events, aligning with the company's objectives and goals.
  • Collaborate with the Travel and Expense colleagues to optimize solutions.
  • Design, develop and execute strategies that enable a world class meetings management function within GSP
  • Design, develop and execute process, data and technology strategies to support business needs
  • Develop a comprehensive set of procurement dashboards/ reports to measure performance of outsourced provider

Leadership: 

  • Represent Meetings Management and GSP in a leadership capacity across all levels of the company
  • Act as the subject matter expect on evolving meetings practices, government regulations and standards that may be rapidly changing internally and externally
  • Promote customer centric mindset and enable capabilities to drive that mindset
  • Provide excellent leadership and be a strong partner for the GSP organization

Stakeholder Engagement: 

  • Collaborate extensively with internal departments to ensure understanding and compliance
  • Communicate with external partners to align event objectives and ensure successful execution
  • Foster relationships external relationships through industry benchmarking

Operational & Performance Management: 

  • Establish and implement governance structure 
  • Manage continuous improvement initiatives  
  • Responsible for driving end user compliance
  • Responsible for developing excellent data and reporting capabilities
  • Establish overall, aligned annual goals and targets for Meetings Management
  • Establish objectives and measurable key performance indicators (KPIs)
  • Risk Mangement:
  • Work with the internal Global Security team to Identify potential risks and develop contingency plans to mitigate them.
  • Stay current with changing regulations and ensure compliance with industry-specific
  • Global Hotel RFP/Sourcing
  • Customize RFP questions and collaborate with stakeholders
  • Run reports, audit rates with TMC and Concur and centralize data to track spend
  • Event Management
  • Optimize the Event Tool new release and Supplier SLA’s and KPIs.
  • Implement Global Meeting Sourcing and Event Tools
  • Manage compliance and communication of Meeting Policy
Skills Required 
  • Demonstrated knowledge of meeting management processes
  • Bachelor's degree in a relevant field, such as event management 
  • Extensive experience in event planning and management.
  • Exceptional leadership and team management skills.
  • Strong negotiation abilities
  • Flexibility to travel globally, as required.
  • Knowledge of digital marketing and data analytics is advantageous.
  • Motivated, high-energy, curious, self-starter and strong business mindset
  • Results-driven mindset and capabilities
  • Excellent communicator and interpersonal skills with comfort working cross-functionally to gather information and resolve conflicts.
  • Ability to develop and maintain relationships with leaders across the Global Sourcing and Procurement organization and stakeholders across BioMarin Pharmaceutical Inc.
  • Experience with Concur is a significant benefit.
  • Experience with industry standard meeting management tools is a significant benefit.
Qualifications & Skills Minimum Level of Education Required:  
  • Bachelor’s Degree in Business, Meeting Management/ Hospitality, Supply Chain Management or related field. 
  • MBA or post-graduate qualifications in a related field would be an advantage.

Area of Specialization:  
  • Procurement, Managed Services Implementation, Supply Chain. Extensive experience in procurement and supply chain management in a global capacity, preferably within the pharmaceutical sector.
  • 7+ years of operational Meeting Management experience
  • Strong knowledge of finance (cost benchmark, financial audit with key suppliers) and legal matters (contracting)
  • Clear understanding of business value, business priorities, and potential implementation risks
  • Significant experience working in a matrix (global/ regional) business environment
  • Strong networking skills and a proven ability to build productive and collaborative relationships with stakeholders and business partners.
  • Ability to prioritize multiple tasks across multiple projects using project management skills
  • Strong analytical, written, and verbal communications, and influencing skills
  • Ability to work in high pressure environment, often under tight deadlines
Travel Requirements
 
  • Periodic travel will be required
Hybrid Workstyle:       
  • 2x onsite weekly.  Additional onsite activity may be needed according to business needs

    An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. 

Company

BioMarin is a global biotechnology company dedicated to transforming lives through genetic discovery. In 1997, the company was founded to make a big difference in small patient populations, focusing on giving much-needed attention to the underserved communities of those with rare diseases. BioMarin sought to help patients whose voices could not always be heard and treat conditions that were not always in mainstream medical conversations. Throughout its history, BioMarin has worked tirelessly to make a difference by pursuing bold science. The company’s first approved therapy was inspired by a father who refused to accept there was no therapy for his son’s rare diagnosis. That relentless pursuit to change the course of his son’s future through the power of science is at the core of who BioMarin is today.

Through the company’s expertise in genetics and molecular biology, BioMarin has developed eight first or best-in-class targeted therapies that address the root cause of the conditions it seeks to treat, helping to better the lives of those struggling with rare genetic disease. The company’s purposeful and scientifically precise team of physicians and scientists has honed each treatment modality to seek transformative therapies.

Now, BioMarin seeks to make an even greater impact by applying the same science-driven, patient-forward approach that propelled the last 25 plus years of drug development to larger genetic disorders, as well as genetic subsets of more common conditions. Each drug candidate pursued is guided by a fundamental understanding of the genetics and underlying biology of the condition it will address. The company believes that applying its knowledge to make a transformative impact is not just a calling, but an obligation to those who will benefit most. The more innovative solutions developed, the more lives BioMarin can impact.

Company info
Website
Location
California
United States

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