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Commercial learning and development event planner

Gilead Sciences, Inc.
Foster City, CA
Start date
Feb 20, 2024

Job Details

Commercial learning and development event planner
United States – Remote

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Job Description

At Gilead, we are driven to develop lifesaving products that make a difference for patients around the world. Every day, we transform the promise of science and technology into breakthrough, innovative therapies that have the power to cure, prevent or treat disease. As a research-based biopharmaceutical company, we are revolutionizing healthcare by bringing medicines to patients in the areas of unmet need including HIV, AIDS, liver diseases, hematology and oncology, inflammation, and respiratory diseases. When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives.

We are currently seeking a dynamic, highly motivated, and experienced Event Planner, Commercial Learning + Development. The CL+D Event Planner will lead the planning and implementation of US Commercial training events (New Hire Training, Leadership Training, Emerging Leader Training, etc) for all therapeutic areas and business units. The position will collaborate with cross functional partners to ensure flawless logistical execution.

Essential Duties and Responsibilities


  • Manages and executes training events and ad hoc training meeting requests.
  • Partner with stakeholders on training event planning (new hire training, marketing training, leadership training, etc.) to ensure business needs are met. Partners with Learning Operations Manager and vendors to ensure alignment across the event and multiple therapeutic areas.
  • Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.
  • Effectively negotiate contracts for hotels, venues, and vendors
  • Manage all food and beverage for events (hotels, caterers, restaurants, etc.)
  • Source and oversee vendors for all production and audio-visual elements appropriate for events.
  • Develop and manage project timelines and action plans in collaboration with cross-functional partners.
  • Interface with internal training teams and external vendors to keep projects on track and meet deadlines.
  • Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficiencies.
  • Registration management (invite lists, attendee management, rooming lists, name badges/place cards)
  • Manage planning meetings that involve cross-functional teams.
  • Budget responsibility includes creating accurate budgets, tracking costs, initiating purchase orders, invoice approval, tracking spend against budget, and accountability for accurate cross charge and accruals, as appropriate, final budget reconciliation.
  • Vendor management to ensure vendor deliverables and timelines are met.
  • Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.
  • Mentor colleagues (as needed) on event planning, logistics and project management.
  • Will also have responsibility for strategic projects that impact the broader team and organization.


Basic Qualifications:



  • High School diploma/GED and six years of experience or Associate's and five years of experience or bachelor's and four years of experience or master's with two years of experience


Preferred Qualifications:



  • Degree in Event Management, Hospitality & Tourism Management or equivalent
  • Significant meeting and event management experience
  • Certified Meeting Professional (CMP)
  • Early Technology Adapter and Technology mindset
  • Resourceful, self-starter. Ability to work with limited direction in ambiguous situations.
  • Flexible in a fast-paced setting with competing and evolving tasks, remaining calm under pressure.
  • Biotech/pharmaceutical experience
  • Ability to travel to Foster City for training events, approximately 25% domestically.
  • Extensive understanding and application of event planning principles, concepts, practices, and industry standards
  • Demonstrate skills within analytical expertise, influence, and initiative:
  • Initiative within planning and proactivity - operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies within the respective meeting management.
  • Strategic thinking - demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.
  • Pro-actively identifies gaps and increases efficiencies in current standard operating processes.
  • Proven ability to influence decisions without authority for business focused outcomes.
  • Strong communication skills with an ability to influence objectives.
  • Proven Big Picture thinking and decision-making skills.
  • Execution and problem-solving skills under pressure
  • Able to be successful working independently as well as within the context of a team.
  • Ability to establish effective working relationships with a diverse range of stakeholders.
  • Proficient in Microsoft Office suite. Comfortable embracing new technologies and digital tools


The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.




Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

Company info
333 Lakeside Drive
Foster City

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