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Office / Facility Coordinator

Neogene Therapeutics
Santa Monica, CA
Start date
Feb 13, 2024

Job Details

Pushing the frontier of solid cancer therapy, Neogene Therapeutics is a global, clinical stage biotechnology company built on the premise of innovation and novel paradigm-changing science. Using tumor mutation profiles to engineer fully individualized T cell therapies, Neogene is bringing new hope to address the current limitations of treatments available today.

We offer the opportunity to join a highly dynamic biotech with locations in Amsterdam, Netherlands and in Santa Monica, CA. You can expect a collaborative environment created by a team with deep scientific expertise and an industrial track-record in T cell therapies.

Neogene values pro-active team-players who pursue their goals with dedication, endurance, and a daring mindset. If you share our commitment to make a difference to patients in need, we can provide an exciting opportunity for your career.

Position Summary

Neogene Therapeutics in Santa Monica is seeking an Office/Facility Coordinator to organize and coordinate administration duties, office procedures, and help maintain a secure and well-functioning work environment. Your job will be to check on appliances, furniture, office equipment, snacks, cleanliness of common areas on a regular basis and identify needs for repairs or replenish. You will also coordinate with external vendors, such as Coffee/Water/Copy Machine vendors to ensure upkeep and repair and conduct cost analyses when purchasing new systems or services. Your duties and responsibilities will also include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. You must have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.

Ultimately, you’ll help our employees, customers and guests get the most out of our facilities. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Essential Functions and Responsibilities (include but not limited to):

Serve as the point person for office/facility coordinator duties for 3 Buildings in Santa Monica including:

  • Maintenance of office, breakroom, and kitchen equipment and furniture
  • Manage mails, scanning, shipping and delivery
  • Support Facilities team on administrative tasks including meeting minutes, action tracking for staff meetings
  • Restock of snack, food, tableware and office supplies
  • Coordinate meals and delivery for events
  • Manage bills, errands, and performing shopping duties for the site
  • Schedule meetings, taking minutes and making appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office/breakroom/kitchen condition and arrange necessary repairs
  • Partner with Facilities & EHS to update and maintain office policies as necessary
  • Member of the Emergency Response Team to support safety
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office budget ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Coordinate seating arrangements and space planning for new hires
  • Address employees queries regarding office management issues (e.g. stationery, seating, meeting rooms, and PC hardware)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Required Skills/Abilities

  • Knowledge of office management responsibilities, systems and procedures
  • Proficiency in MS Office, MS Outlook, Teams, Zoom
  • Hands on experience with office machines (e.g. copier machines and printers)
  • Familiarity with email scheduling tools
  • Strong knowledge of facilities management operations
  • Familiarity with office equipment and security systems
  • Hands on experience with facilities management software is a plus
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Understanding of safety regulations in offices
  • Well-organized
  • Sound judgement and the ability to think quickly during emergencies

Education and Experience

  • High school diploma, GED, or equivalent
  • 8+ Years with High School in an office and facility setting
  • 4+ Years with BS/BA in an office and facility setting.
  • Proficient with office software

The anticipated salary range for candidates who will work in Santa Monica, CA is $85,000 to $100,000. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job type and length of experience within the industry, education, etc.

Note: At this time, Neogene is not sponsoring VISAs.

DE&I Statement

Headline: We embrace our individual differences.

"Our mission is to build a workforce reflective of our communities to be receptive to patients' broad and unique perspectives, enabling us to empathize with their needs. Together, we strive to uphold a value system that promotes:

  • Opportunities for continuous learning to drive behavioral change and to be respectful of other points of view
  • A collaborative culture that leverages the diverse perspectives of employees and supports courage
  • Zero tolerance for discrimination

We are committed to an emotionally and psychologically safe workplace that trusts employees to boldly explore innovative solutions. We recognize that intentionally embracing diversity at Neogene, empowers us to better relate to patients, and advance our mission to deliver cures where none exist.”



Neogene Therapeutics is a global, preclinical stage biotechnology company pioneering the development of next generation, fully individualized engineered T cell therapies for a broad spectrum of cancers.

Our proprietary neoantigen T cell receptor (TCR) discovery and T cell engineering platform identifies TCR genes with specificity for neoantigens – found exclusively on cancer cells as a result of cancer-associated DNA mutations.

Cancer is a genetically individual disease – no two tumors are exactly the same. These variations create neoantigens – unique targets for every tumor. Neogene’s novel approach delivers a tailored T cell therapy containing a unique set of specific TCR genes for each individual patient. Engineered into patient-derived T cells, these TCRs are directed toward neoantigens in tumor cells, with the goal of eliciting strong and durable responses in a variety of solid tumor indications.

We offer the opportunity to join a highly dynamic biotech start-up. You can expect a collaborative environment created by a team with deep scientific expertise and an industrial track-record in T cell therapies. We value pro-active team-players who pursue their goals with dedication, endurance and a daring mindset. If you share our commitment to make a difference to patients in need, we can provide an exciting opportunity for your career.

Company info
2225 Colorado Avenue
Santa Monica
United States

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