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Senior Executive Associate

Employer
Amgen
Location
Thousand Oaks, California
Start date
Dec 2, 2023

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Job Details

HOW MIGHT YOU DEFY IMAGINATION?

Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Senior Executive Assistant (to the CFO / EVP)

Live

What you will do

Lets do this! Lets change the world! In this vital role the Senior Executive Assistant will be responsible for performing senior level administrative support activities for the Executive Vice President & Chief Financial Officer (CFO).

Work assignments are complex in nature requiring absolute discretion as well as considerable tact, judgment, creativity and initiative. The Senior Executive Assistant must be able to manage several priorities in a constantly evolving environment.

Specific responsibilities include coordinating workflow by reviewing email and other correspondence and determining importance prior to distributing to the executive, screening and directing incoming calls/ correspondence/ visitors and answering questions/furnishing information to keep the executive's time free of minor detail work. Work should be directed to the CFOs direct reports where appropriate; this requires knowledge of the organizational structure and responsibilities of each of the CFOs direct reports.

Key aspects of this position include: effectively managing the calendar and domestic and international travel arrangements against dynamic business requirements; preparing the CFO with pre-read and briefing documents in advance of daily meetings and appointments; reviewing, prioritizing and flagging high priority communications (e-mails and documentation) for timely and appropriate response; timely and efficient processing of expense reports and other financial documents as required; manage logistics and performing key tasks for a variety of business meetings (senior leadership team meetings/dinners, on sites, all staffs), preparing agendas, meeting materials/business documents, presenters, and tracking action items; reporting on the status of assignments; interpreting and relaying pertinent issues related to the day to day business; acting as a liaison between the CFOs peers and groups under the responsibility of the CFO; as well as building strong working relationships with Corporate Communication, Human Resources and other Amgen groups which support the CFOs office.

Additional support activities include independently preparing and processing complex or technical material/reports/forms using a wide variety of text editing software and managing features (formatting, editing, deleting, updating, etc.), creating, testing and implementing Microsoft Word macros and templates, and assisting supervisor in coordination of management issues, (i.e., annual reviews, organization/department/staff goals and objectives).

This position will also be responsible for creating a forum where Finance administrative staff discuss administrative systems, procedures, methods, and controls, and share feedback, review emerging issues, new procedures, issues, etc, and/or recommending/ establishing/ changing procedures as appropriate.

The expectation is that this position will be expected to work onsite at the Thousand Oaks campus up to 5 days per week aligned to when the CFO is onsite.

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a proactive and meticulous with these qualifications.

Basic Qualifications:

Masters degree

OR

Bachelors degree and 2 years of administrative support experience

OR

Associate degree and 6 years of administrative support experience

OR

High school diploma / GED and 8 years of administrative support experience

Preferred Qualifications:
  • Bachelors Degree

  • 10 years of administrative support experience is required with at least 5 of those years supporting an executive level leader

  • Demonstrate proactive thinking and anticipation of business needs and requirements.

  • Manage a multitude of tasks, and comprehend the subject matter of each task.

  • Demonstrate expert knowledge of computer software (word processing, graphics, presentations, spreadsheets etc.), excellent communication skills (verbal and written), and excellent phone etiquette.

  • Advanced ability to navigate Amgens systems and processes.

  • Effective gatekeeper in managing CFOs access and availability.

  • Politely interrogate meeting requests and understand meeting objectives to ensure executives time is well spent

  • Detail oriented.

  • Demonstrate interpersonal skills to effectively grow and maintain professional relationships, partner with colleagues, and achieve required business outcomes.

  • Demonstrate discretion and ability to manage confidential information.

  • Demonstrate strong abilities in prioritizing, organizing, and managing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities, resolving problems with limited oversight.

ThriveWhat you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates professional and personal growth and well-being.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

  • Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.

  • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

  • Stock-based long-term incentives

  • Award-winning time-off plans and bi-annual company-wide shutdowns

  • Flexible work models, including remote work arrangements, where possible

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Company

We are all different, yet we have this in common: our mission to serve patients. This sense of shared purpose is key to our becoming one of the world’s leading biotechnology companies. It guides us as we continue to launch new medicines and reach millions of patients worldwide.

We live the mission.

We win together.

We thrive on continual challenge.

Our team of 22,000+ scientists and professionals worldwide bring distinct perspectives and experiences to all we do. We leverage our global talent to achieve together—to research, manufacture and deliver ever-better products and greater depth to our mission.

At Amgen, there is a strong correlation between our high level of diversity and performance. Because addressing issues with a wider range of perspectives and approaches leads to more creative problem-solving. Together, we’re transforming the promise of science and biotechnology into therapies that have the power to restore health.

Connect with us to explore how you can Win, Live, and Thrive at Amgen.

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Company info
Website
Phone
805-447-1000
Location
Corporate Headquarters
One Amgen Center Drive
Thousand Oaks
California
91320-1799
United States

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