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Senior Administrative Project Coordinator

Bristol Myers Squibb Company
Seattle, Washington
Start date
Nov 28, 2023

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Job Details

Working with Us
Challenging. Meaningful. Life-changing. Those arent words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. Youll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more:

The Senior Administrative Project Coordinator within Cancer Immunology & Cell Therapy (CICT) serves as a key partner to the SVP, Head of CICT and leadership. This individual will provide key business and project management capabilities to ensure the effective and efficient functioning of CICT throughout the departments locations. This individual reports to the SVP, Head of CICT and provides project management coordination, reporting, and support for operations across this organization.

Reports to:
SVP, Head, Cancer Immunology & Cell Therapy

Responsibilities include but are not limited to:

  • Project Management support of CICT initiatives as required, including:

    • Extending collection of tools and platforms to facilitate effective and targeted communication to members of the CICT TRC community

    • Data collection to support goal driven establishment and expansion of the CICT TRC collaboration and community

    • With CICT Leadership, designing CICT initiatives to drive engagement across the locations

    • Facilitating CICT based change management initiatives and compliance (e.g. time tracking)

  • Major department meetings and events planning and coordination

  • Leading with a team mindset: being an active partner and/or mentor to roles with related responsibilities in the CICT, and team member to peers in Seattle

  • Working with the other members of the CICT leadership team to facilitate calendaring for complex meetings (e.g. business development meetings)

  • Support SVP, Head of CICT with day-to-day operations including but not limited to: travel planning, expense reporting, calendar management, generating first-draft agendas for CICT leadership and taking meeting minutes for non-scientific forums where the head of the CICT is the meeting owner (40%)


  • Bachelors degree preferred or the equivalent combination of relevant education and professional experience

  • Minimum 5 years of experience, biotech/pharmaceutical industry preferred

  • Strong ability to build and sustain a strong relationship with members of site leadership, facilities and HR teams to ensure fluid communication and timely execution of projects

  • Strong affinity for building a team-oriented culture and collaborative work environment across geographically dispersed teams, hybrid work environments and different departments

  • Ability to gather, track, and analyze relevant data to drive decision making and further action

  • Works within established procedures and in loosely defined problem-solving situations

  • Makes decisions that require choosing between limited alternatives to resolve problems of varying levels of complexity

  • Actively participates in troubleshooting of routine problems and initiatives related to continuous improvement or development of new approaches / technologies

  • Experience developing tracking and utilization spreadsheets supporting decision making for senior leadership

  • Prior experience in an operational support role with demonstrated success balancing multiple project demands simultaneously

  • Excellent written, oral, and interpersonal skills

  • Ability to work independently and collaboratively

  • Skilled in use of Microsoft Office; specifically, Outlook Calendaring, Word, PowerPoint, Excel, SharePoint and MS Project

The starting compensation for this job is a range from $79,000 to $110,000 plus incentive cash and stock opportunities (based on eligibility).

The starting pay rate takes into account characteristics of the job, such as required skills and where the job is performed.

Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit our BMS Career Site.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown days between Christmas and New Years holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement,fertility/infertilitybenefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.


If you come across a role that intrigues you but doesnt perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients lives through science , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to Visit to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.


Bristol Myers Squibb is a global biopharmaceutical company whose mission is to discover, develop and deliver innovative medicines that help patients prevail over serious diseases.

At Bristol Myers Squibb, we believe in the power of science to address some of the most challenging diseases of our time. Our focus on these unmet needs comes during a remarkable time, when unprecedented scientific breakthroughs are advancing the treatment of disease as never before in human history.

We work every day to transform patients’ lives through science. Each day, our employees around the world work together for patients – they are at the center of everything we do. They inspire us. They are the reason we come to work each day.

We combine the agility of a biotech with the reach and resources of an established pharmaceutical company to create a global leading biopharma company powered by talented individuals who drive scientific innovation.

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Company info
430 E. 29th St
14th Floor
New York
New York
United States

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