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Administrative Coordinator - Integrated Insights Data & Digital

Employer
Gilead Sciences, Inc.
Location
Foster City, CA
Start date
Nov 13, 2023

Job Details

Administrative Coordinator - Integrated Insights Data & Digital
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.


Job Description



Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide. As an Administrative Coordinator, you will primarily support the Executive Director of Marketing Sciences and three additional Executive Directors and their teams.

In addition to Administrative Coordinator responsibilities, the primary duties of the role include but are not limited to:
  • Provides proactive administrative support to three Executive Directors of Integrated Insights, Data & Digital in managing calendar, travel, and expenses and arranges for needed resources to meet timelines.
  • Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases, including interfacing with vendors, ensuring user training, etc., with minimal guidance.
  • Initiates Purchase Orders and ensures applicable approvals in SAP
  • Assist with PO and invoice management in SAP.
  • Arrange catering and/or general logistics support for large team meetings or events, on or off-site.
  • Under the manager's direction, creates draft reports, documents, presentations, and templates using raw data. May gather data using internet searches.
  • Understands the entire department's goals and objectives and contributes to attaining those G&O's.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Responsible for coordinating large events, including planning, organizing and implementing several event activities.
  • Uses advanced software programs such as Excel, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
  • Under the manager's direction, creates draft reports, documents, presentations, and templates using raw data.
  • Understands the entire department's goals and objectives and contributes to attaining those G&O's.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations.
  • May assist with facilities space planning or office set-up.
  • May coordinate group lease cars requirements and activities I other affiliated locations
  • May screen and prioritize manager's mail and email.
  • Assists in the orientation of new administrative assistants and other staff.
  • Ongoing acts as a resource to other administrative coordinators and is cross-trained to cover for other administrative coordinators if they are out of the office for an extended period of time.
  • Provide additional assistance and administrative support to the VP and other members of the team as needed.


Basic Qualifications:

High School and Three Years' Experience

OR

Associate Degree and Two Years' Experience

OR

Bachelor's Degree


Preferred Qualifications:
  • A high school diploma and 3 years of administrative coordinator/assistant experience
  • Excellent verbal, written, and interpersonal skills are required.
  • Requires knowledge and understanding of administrative and office policies and procedures.
  • Advanced proofreading and editing skills
  • Proof, edit, and review junior administrative assistants work for accuracy
  • Advanced knowledge and experience using several office software programs
  • Experienced working with minimal supervision


The salary range for this position is: $104,125.00 - $134,750.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:


As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:


Please log onto your Internal Career Site to apply for this job.






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Company

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.
 

Company info
Website
Location
333 Lakeside Drive
Foster City
California
94404
United States

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