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Project Manager, Advertising & Promotion

Lake County, Illinois
Start date
Sep 16, 2023

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Marketing, Advertising
Required Education
Bachelors Degree
Position Type
Full time
BioMidwest, Best Places to Work

Job Details

  • Assist Product Managers in the review and approval process of Ad & Promo material.
  • Create and disseminate meeting agendas to IBTs (Integrated Brand Teams) for collaboration meetings. Indicate new items, set expected outcomes.
  • Disseminate documents to be reviewed to IBTs within the required timeframe. Ensure appropriate documentation attached as needed.
  • Develops and maintains knowledge of internal/AbbVie guidelines (e.g., corporate branding, compliance, ePASS/compass and promotional material development guidelines).
  • Ensure all projects successfully route through the material review process: Assign project # to each document within activity, set up project, submit project to final ePASS approval, submit for PMR/IT reviews, submit for 2253, ensure proper documentation and samples follow each step.
  • Disseminate project progress to clients as requested and inform requested by client; review project at each step to ensure compliance. Ensure editorial review performed as needed; proofread Sales training and Rep Ed projects; interface with agency: answer questions, follow up on details, manage timelines and expectations. Work with Marketing to set and communicate project priorities.
  • Maintains ongoing communication with clients / vendors to ensure that project timelines, deliverables and project changes are aligned with expectations and business needs. Respond to requests in a timely and thorough manner; include all IBT in communication where appropriate. Manages stakeholder / team expectations
  • Provides expertise and process training to integrated brand team and vendors (e.g., process and ePASS)
  • Adheres to AbbVie corporate, divisional and departmental Standard Operating Procedures (SOPs).
  • Monitor and track projects to ensure timely project progression. Consistently communicates timely and accurate information and project progress across functional teams to prioritize projects, meet project timelines and meet quality standards.Provides periodic project reports for leadership and marketing team as needed, to review projects status for each brand

  • Bachelor Degree in Business Management, Science, Education or Communication.MBA Preferred
  • Project Management knowledge required.Knowledge and prior experience in marketing, and communication or advertising agency experience is a plus.
  • Strong planning and organizational skills are required to successfully multitask and problem solve in a fast-paced environment
  • Ability to understand marketing campaign messaging for assigned brand; recognizes inconsistencies in campaigns and vocalizes to IBT; basic knowledge of brand references and trials. Share and document best practices and lessons learned to enhance overall functional and business success; proactively provides process expertise to internal and external clients
  • Knowledge and prior experience with AbbVie products, marketing, and communication or advertising agency experience is a plus.
  • Expertise working in Adobe Acrobat; MS Word, MS Excel, MS Powerpoint and MS Project. Possesses ability to learn and adapt to other software tools as necessary.
  • Print production knowledge is a plus.
  • Minimum 3 years of experience in project management.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.


AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, and YouTube.

Stock Symbol: ABBV

Stock Exchange: NYSE

Company info
1 North Waukegan Road
North Chicago

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