Executive Coordinator, US Oncology

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Job Description

About the role:

As a member of Takeda Oncology, your work will contribute to our bold, inspiring vision: We aspire to cure cancer. Here, you'll build a career grounded in purpose and be empowered to deliver your best. As part of the US Oncology team, you will report to Head of US Oncology and partner with various functions and leaders.

How you will contribute:

• Understands the annual business cycle and anticipates the leader’s needs regarding preparation for and scheduling of activities; manages the leader’s calendar; schedules meetings, calls, and other interactions based on the priorities of the leader; arranges travel; completes expense reports in a timely manner.

• Develops an understanding of the leader’s work style and preferences; assumes responsibilities as requested by the leader.

• Works independently and proactively by anticipating the needs of the leader and others to plan ahead and guide the leader accordingly

• Uses appropriate tools for required work; ensures that all documents produced for the leader are of the highest quality, accuracy, and completeness. 

• Interacts effectively with all levels of employees throughout the company; works with the leader’s staff to ensure that business decisions are made in a timely fashion while balancing the leader’s other responsibilities and commitments.

• Schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings, shares pre-reads where applicable; takes meeting notes and ensures that any follow-up actions resulting from the meeting are documented and completed. 

• Leads the organization off Leadership Team Off-site meetings, trainings, team events. Partners with Event&Congress department to select meeting venues and ensures all requirements for any kind of workshops are completed on time with the highest quality.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests on behalf of the leader.

• Initiates, develops, leads, and participates in improvement processes that effects the leader’s work; actively participates in team audits and resulting process improvements.

• Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

• Partners with HR to ensure strong connection between the leader and organization’s key employees and top talent.

• Demonstrates the highest level of confidentiality in execution of all responsibilities.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associates degree or bachelor’s degree preferred.

• Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. Experience with other common IT systems such as Workday, Concur, etc is preferred.

• Excellent verbal and written communication skills.

• Fair financial acumen

• Ability to influence without authority

• Organizational savy, good understanding of business

• Strong organizational skills, and able to drive multiple tasks to successful, timely completion in a fast-paced

• Energetic and hands-on self-starter with a desire to learn new things quickly.

• Outstanding interpersonal skills. Sound judgment and independent initiative.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs and company match of charitable contributions

• Family Planning Support

• Flexible Ways of Working

• Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time