Executive Coordinator to Head of Pharmaceutical Sciences

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Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as an Executive Coordinator where you will provide comprehensive administrative support to a VP or above and lead other administrative support for the function. As part of the Pharmaceutical Sciences (Pharm Sci) team, you will report to the Head of the organization.

How you will contribute:

• Organize administrative coordinators across the Pharm Sci organization to achieve common processes and platforms and develop coverage systems and team atmosphere.
• Manage specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to track, analyze, document, and report data.
• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.
• Arrange travel; complete expense reports promptly.
• Collect, review, analyze, interpret, enter, and format accurate data into intranet, spreadsheets, databases and other electronic tools.
• Work and communicate with internal and external customers; direct people to the appropriate resources.
• Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; work with all levels of employees throughout the company.
• Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; approve transactions; respond to inquiries from accounts payable and payees.
• Gather input for budgets; track and update budget forecasts; prepare reports for the department summarizing budget status.
• Schedule meetings, calls, and other interactions based on the priorities of the leader and/or function.
• Initiate, develop, lead, and participate in improvement processes; actively participate in resulting process improvements.
• Understands the structure of the organization and develops a strong network across departments; draw on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrate confidentiality in execution of all responsibilities.
• Perform other duties as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associates degree or bachelor’s degree preferred.
• Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
• Excellent verbal and written communication skills.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision
• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days
• Community Outreach Programs and company match of charitable contributions
• Family Planning Support
• Flexible Ways of Working
• Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time