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Temp Administrative Coordinator II - Early Clinical Development

Regeneron Pharmaceuticals, Inc.
Tarrytown, New York
Start date
May 29, 2023

Job Details

We are looking for a temporary Administrative Coordinator II who is responsible for providing comprehensive administrative support to the Early Clinical Development and Experimental Sciences team. Support activities range from basic administrative tasks, such as calendars, scheduling domestic/international travel, organizing inter- and intra- departmental meetings, routine compliance and pre-approval forms, travel expenses and payment requests to handling confidentiality disclosure agreements, contract initiation and complex meeting planning for external speakers.

As a Temp Administrative Coordinator, typical day may include the following:

  • Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders in order to manage all meeting logistics

  • Acts as the point person responsible for execution of internal meetings. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution

  • Make catering recommendations for meetings and events scheduled over meal periods

  • Assist employees and guests with travel and expense reports

  • Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed

  • Actively manages department contact lists/org charts. Manages and updates content on department SharePoint sites and/or RON pages

  • Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses

  • Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs; Provides backup support and coverage for other administrative coordinators

This role may be for you if:

  • You are highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.

  • Increased level of independence, judgment, and basic problem solving skills. Comfortable acting as a point person for projects. Ability to work independent but also collaborate with team members

  • You are a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifting gears comfortably

  • Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers

To be considered for this opportunity, you have Associates or BA preferred; 5+ years administrative experience with 2 years of (business function) industry experience is desirable. Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems. Excel at time management and feel comfortable working in a fast paced and often ambiguous environment. Should also possess the ability to build strong working relationships with peers across multiple departments.

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits including health and wellness programs, fitness centers and equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

The salary ranges provided are shown in accordance with U.S. law and apply to U.S. based positions, where the hired candidate will be located in the U.S. If you are outside the U.S, please speak with your recruiter about salaries and benefits in your location.


Regeneron is a leading biotechnology company that invents life-transforming medicines for people with serious diseases. Founded and led for 30 years by physician-scientists, our unique ability to repeatedly and consistently translate science into medicine has led to seven FDA-approved treatments and numerous product candidates in development, all of which were homegrown in our laboratories. Our medicines and pipeline are designed to help patients with eye disease, allergic and inflammatory diseases, cancer, cardiovascular and metabolic diseases, infectious diseases, pain and rare diseases.
Regeneron is accelerating and improving the traditional drug development process through our proprietary VelociSuite® technologies, such as VelocImmune® which produces optimized fully-human antibodies, and ambitious research initiatives such as the Regeneron Genetics Center, which is conducting one of the largest genetics sequencing efforts in the world.

Stock Symbol: REGN

Stock Exchange: NASDAQ

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Corporate Headquarters
777 Old Saw Mill River Road
New York
United States

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