Sr. Administrative Assistant, Digital

The Role:

Due to the growth of our Digital team, we are adding a Sr. Administrative Assistant opportunity at Moderna supporting four of our SVPs on the Digital Leadership team. This individual provides critical support to the leaders, requires extensive coordination and communication within Moderna and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.

This position is based in Modernas Cambridge, MA office.

Heres What Youll Do

• Proactively manage calendars and provide scheduling support for assigned Digital Leaders

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize

• Manage travel arrangements for Digital Leaders (domestic/international)

• Manage standing meetings and off sites with leaders teams as required

• Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings.

• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions

• Prepare expense reports for assigned Digital Leaders and approve online expense, time off submittals and Workday actions as assigned

• Provided site support as needed in Cambridge MA, and potential for travel to other sites, including Norwood, MA and Seattle, WA (events, coordination of meetings, administrative tasks, etc.)

Heres What Youll Need (Minimum Qualifications)

• 8+ years of job relevant experience providing senior leader level administrative support in a corporate environment

• Proven ability to take initiative, determine priorities and exercise good judgment

• Confidence with significant and complex calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth, fast paced corporate environment

Heres What Youll Bring to the Table (Preferred Qualifications)

• Bachelors degree

• Team player and collaborative approach

• Customer minded and service orientated

• Digital first mindset, affinity, particularly with Office and AV equipment

• Excellent verbal and written communication skills

• Ability to establish and maintain effective working relationships with co-workers, managers, and clients.

• High degree of personal drive and agility

• Knowledge of biopharmaceutical, biotech or technology industry a plus

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Free premium access to fitness, nutrition, and mindfulness classes
• Exclusive preferred pricing on Peloton fitness equipment
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ+ community
• Generous paid time off, including:
  Vacation, sick time and holidays
  Volunteer time to participate within your community
  Discretionary year-end shutdown
  Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• 401k match and Financial Planning tools
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Free parking or subsidized commuter passes
• Location-specific perks and extras!

About Moderna

In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. Were focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at leavesandaccommodations@modernatx.com. (EEO/AAP Employer)

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