Accounts Payable and Payroll Manager

Job Type Full-time

Position Summary

The Accounts Payable & Payroll Manager will manage all components of weekly accounts payable, including purchase order processing and accounting, semi-monthly payroll, equity transactions, and month-end close.

  Accounts Payable and Purchase Orders:

• Manage all Accounts Payable processes and ensure all invoices are processed timely and accurately.
• Complete new vendor setup in the accounting system, including W-9’s and ACH setup.
• Review all AP invoices processed in Stampli and approve the invoices for processing.
• Provide monthly accounts payable reports (i.e. AP aging, accrued expenses reconciliation, open PO listings, etc.) and other information needed for SEC filings or for analysis of company expenses.
• Prepare monthly AP and Open PO accrual files and prepare journal entry.
• Issue purchase orders for all contracts
• Manage annual 1099 process.
• Responsible for processing AP transactions for Australia subsidiary.
• Prepare quarterly reconciliation between Stampli and Quickbooks.

Payroll:

• Manage semi-monthly payroll for approximately 100 employees. 
• Manage  401(k) plan contributions and audit.
• Prepare, reconcile, and distribute recurring payroll reports such as vacation and insurance accruals.
• Review journal entries for payroll for posting of required transactions to the general ledger.
• Act as liaison to the payroll provider in maintaining software updates for payroll and tax reporting.
• Prepare quarterly bonus accrual, sign-on and relocation bonus accruals, and 401K match true-up calculation and related journal entries.
• Manage worker’s comp audits. 
• Manage annual W-2 process.

Equity:

• Manage daily equity stock transactions for stock option exercises 
• Ensure proper tax withholding is completed for all transactions.
• Ensure all transactions are processed timely via Paylocity.
• Complete payroll tax interface file for Paylocity data into Equity Edge.

General

• Development and maintain a thorough understanding of the policies and procedures guiding the work of the Accounts Payable & Payroll activities, as well as the overall Finance & Accounting Department. 
• Participate in cross training in anticipation of performing one or more of the other accounting functions not in the primary areas of responsibility of the Accounting & Payroll Manager position.
• Support SOX 404 compliance process.
• Prepare journal entries and reconciliations for various month-end close processes.

Requirements

Education & Experience

• AA degree in Accounting or Business and 7+years of accounting/ bookkeeping and payroll manager experience, preferably in a Biotech environment.  

Knowledge and Competencies

• Understanding of GAAP.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint). 
• Experience in QuickBooks and Stampli preferred.
• Demonstrated strong critical thinking and analytical skills with the ability to synthesize complex or diverse information from data, polices, procedures and/or regulations.
• Team player able to organize multiple tasks of varying priorities and meet critical deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills and the ability to interface with various levels of co-workers, upper management, and external customers while maintaining a high degree of confidentiality.
• Detail oriented with high degree of accuracy.
• Strong contributor in a team environment.
• Ability to prioritize and plan work activities to successfully meet tight deadlines.
• Ability to adapt and work in a quickly changing environment, managing competing demands, and changing approaches or methods to best fit the situation.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus in order to read.

Work Environment

• The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job, typically in an open office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Salary Description $104k-$134k, 10% 401k, 12% bonus, RSU & Options