Purchasing Agent

The Purchasing Agent is responsible for purchasing materials and services as well as building relationships with suppliers.  Keep suppliers’ information and lead times up to date. Ensure that the purchasing process is followed in a manner that is consistent with MaxCyte’s policies and goals. Assist with incoming material inspections and make sure all the paperwork associated with a purchase is received. This position is onsite.

Job Responsibilities:

• NetSuite clean-up and maintenance of supplier contact information (Phone numbers, emails, contact person)
• Build relationships with your suppliers, and other cross functional partners
• Contact suppliers for updated quotes and lead times
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other issues
• Own purchase order edits, tracking questions and maintenance. Following up with suppliers, making edits or changes to POs to meet minimums, correct errors, fill back orders, etc. 
• Follow up with suppliers to obtain and manage PO reconciliation files/responses
• Obtain updated shipping information (estimated receipt date and quantities) for all production raw materials
• Effectively resolve disputes, hold crucial conversations, and recommend solutions to identify the root cause and correct problems as needed
• Assist in developing and updating procurement policies, procedures, and forms.
• Perform other duties as assigned

• Bachelor’s degree in related field or equivalent experience
• Minimum of three years’ experience in a corporate environment, particularly in a purchasing related role such as sourcing, supply chain, manufacturing, or comparable role with transferrable skills
• Experience with NetSuite is desired
• Knowledge of the medical device industry or highly regulated industry is desired
• Must be organized, possess time management skills, and be able to manage changing priorities  
• Strong and proficient technology skills and the ability to produce accurate and professional documents
• Strong and effective organizational, interpersonal, negotiation and verbal/written communication skills, including the ability to compile, organize, and present data

Note: To the extent permissible under applicable law, candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.