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Scientific Project Manager - Weinberger Lab

Gladstone Institutes
San Francisco, CA
Start date
May 15, 2023

View more

Science/R&D, Research, Laboratory
Required Education
Position Type
Full time
Biotech Bay

Job Details

Lab/Area:Weinberger Lab


Dr. Leor Weinberger, director of the Gladstone-UCSF Center for Cell and Virology Circuitry, is seeking a highly motivated Scientific Project Manager who is passionate about managing an innovative academic and clinical research program focusing on virology, synthetic biology, and new antiviral therapeutics.

In your role as Scientific Project Manager, you will help to coordinate large scientific initiatives and research collaborations, international scientific meetings and symposia, and prepare related research proposals and funding applications. You will work in a dynamic environment supporting the work of a large group of enthusiastic and high-performing scientists. The candidate is expected to participate in strategy and execution, and will provide input, but not necessarily carry out the actual research. The ideal candidate should be an independent leader, exceptional multitasker, critical thinker, and negotiator with an excellent work ethic and execution skills. Candidate would help lead coordinated efforts to build the research team and research program, including major recruitment efforts to increase diversity. Such efforts may include, but are not limited to, attending conferences and talks that may not be spotlighted on the national level, traveling to speak with groups, labs and individuals for which their own travels are financially limited, and coordinating with other labs, organizations and groups to create a network that would allow more exposure in diverse recruitment. Candidate must be able to work with a prolific, high-energy science team in a fast-pace environment. This position requires the highest degree of confidentiality and discretion and is charged with handling and relaying sensitive information and findings.

Tasks include but are not limited to:

  • Coordinating multiple collaborative projects, preparing and distributing action items, and delegating tasks as needed to the appropriate administrative departments and core facilities involved

  • Communicating with multiple entities effectively and often to meet project short-term and long-term goals

  • Leading contract management and negotiations, large equipment purchases, and material transfer agreements with research organizations and industry

  • Coordinating with Gladstone Intellectual Property Department the execution of MTAs, patent filings, sponsored research and service agreements.

  • Coordinating support of scientific publications

  • Assisting PI with submission of progress reports in coordination with the Grants Department

  • Assisting with manuscript preparation

  • Assisting with presentation preparation

  • Attending regular lab and scientific collaboration meetings to stay on top of research activities

  • Assisting in the organization of international scientific meeting and symposia, including preparation of grant applications and fundraising.

  • Assisting PI in creating budgets and other grant components, and working with the Grants Department to submit applications

  • Leading the preparation of subcontracts with collaborating academic labs.

  • Liaise and collaborate with Gladstone departments for grant submissions, philanthropy, event planning, and technology transfer

  • Preparation of slide decks and other documents for lay audience presentations.

  • Delegating tasks effectively to an administrative assistant and a lab manager to coordinate team operations.

  • Optional/Desired: Prepare IND applications to FDA and help coordinate clinical trials and GMP manufacturing campaigns.


  • The position requires a PhD in Life Sciences and at least 3 years of experience with scientific project management after PhD. Additional experience in an academic setting is highly preferred.

  • Ability to thrive in a fast-paced research environment and highly skilled in multitasking, time management, delegation, and prioritization.

  • Writing experience is required; publications and grant applications to prove successful writing are a plus.

  • Relevant work experience in scientific project management in academia.

  • Ability to multitask and quickly prioritize work assignments

  • Ability to research, write and manipulate data through knowledgeable use of online technologies, including Microsoft Excel and PowerPoint as well as equivalent software on Apple products.

  • Ability to communicate effectively with information sources and colleagues in a professional and affable manner.

  • Ability to work across teams and with a variety of projects and constituencies.

  • Commitment to a professional culture that promotes diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees.

  • Ability to problem-solve and analyze issues without precedent.

  • Knowledge of a variety of administrative operational activities such as events planning and basic fundraising processes.

Hiring range:

$125,726 - $147,913

Additional Information:
  • Title and salary will be commensurate with education and experience.
  • Gladstone is an equal opportunity employer.


Gladstone is an independent, nonprofit life science research organization located in the epicenter of biomedical and technological innovation in the San Francisco Bay Area. Gladstone has created a research model that disrupts how science is done, funds big ideas, and attracts the brightest minds. Gladstone Institutes leads the way for innovative research in the biomedical field. We always seek dedicated and talented individuals to join our team.

Scientists know that using a diversity of approaches is often the most efficient strategy for solving a problem. New and different perspectives engender the very innovation that Gladstone prizes. This is one of the many reasons why we value diversity at Gladstone—be that a diversity of race, culture, religion, mental or physical ability, heritage, age, gender, sexual orientation or other characteristics. Our employees hail from more than 30 countries around the globe and we seek to hire the best and brightest for our diverse team of scientists and administrators. Career opportunities are available in both our administrative offices and our research areas.

Our Benefits
Gladstone offers eligible employees—and their dependents—a comprehensive range of benefits, including health insurance, retirement savings, and professional development.


  • Health and Retirement
    • A choice of medical plans, flexible spending account, and retirement account options that include employer contributions help you take care of your health and your future.
  • Time Away from Work
    • More than just vacation days, our paid and unpaid leave policies offer flexibility to help you confront different stages of life including maternity and paternity leave, as well as other types of family leave.
  • Professional Development
    • Gladstone encourages employees to seek the skills they need to remain at the forefront of their profession. By supporting professional development workshops and continuing education, Gladstone provides employees with the resources they need to evolve in their role and in their career.
  • Gladstone Cares
    • A specially selected suite of benefits to support you in and out of the workplace. Includes resources for dealing with the many stages of life to specific coverage for family planning, and back-up child or elder care coverage.
Find Us
1650 Owens Street
San Francisco
United States

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