Executive Coordinator, Ethics & Compliance

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Job Description

Executive Coordinator, Ethics & ComplianceTakeda PharmaceuticalCambridge, MAAbout the role:

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join us as an Executive Coordinator, Ethics & Compliance in our Cambridge, MA office.

• As the Executive Coordinator, Ethics & Compliance (E&C), you will provide comprehensive administrative support to the Head, E&C US Business Unit (USBU); Head, E&C Oncology Business Unit (OBU); and Head E&C Research & Development (R&D) and lead other administrative support for these functions.

• Ethics & Compliance (E&C) will respond rapidly to changing environment and business needs, it is close to the market, and encourages ethical behavior in line with Takeda's values. By working in an agile manner E&C ensures the balance between stable structures, governance, processes and systems, and dynamic approaches to delivering innovative solutions to appropriately manage our risks.

• E&C commits to act as a role model for Takeda's values, ethics and values-based decision making, fostering this mindset in clients, partners, and team. We enable the organization to take decisions which are ethical and in line with our values using our Patient, Trust, Reputation, and Business framework

• We collaborate across all E&C teams and partner with stakeholders in Business Units / Business Franchises to embed ethics and compliance as part of the way everyone works at Takeda

How you will contribute:

• Support travel and coordinates event for the team or department, including team meetings

• Complete expense reports in a timely manner

• Help manage and maintain calendars and schedule meetings, calls, and other interactions based on the priorities of the leader and/or function

• Oversee the onboarding of new team members, including obtaining security badges, ordering equipment, managing seating, scheduling onboarding meetings and other tasks as needed

• Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools

• Interface and communicate with internal and external stakeholders; direct people to the appropriate resources

• Proactively research solutions and respond to email and phone inquiries with input from direct supervisor

• Develop expertise in procurement processes and systems, serving as internal subject matter expert for the broader team. As required by the Heads, USBU, OBU and R&D, prepare documentation for creation and payment of vendors, consultants, and suppliers; submit documentation and enter requests for payments into accounting system; respond to inquiries from accounts payable and payees

• Participate in the development and maintenance of improvement processes; actively participate in self- and team audits and resulting process improvements

• Develop a strong network within E&C and within USBU, OBU & R&D; draw on network to answer questions, solve problems, and successfully execute responsibilities 

• Demonstrate strict confidentiality in execution of all responsibilities 

• Perform other duties as required 

Minimum Requirements/Qualifications:

• 6+ years of experience as a personal Assistant to a leader in a corporate environment

• Demonstrated experience of managing suppliers

• Proven knowledge of budget management including invoices, POs, and payments

• Proficient in the use of PowerPoint, Excel, Outlook calendar and e-mails, travel bookings

• Excellent English verbal and written communication skills at professional level

• Knowledge of procurement processes

• Proven ability to juggle multiple tasks and multiple stakeholders

• Pro-actively and single-handedly manages and prioritizes aspects of three leadership team members’ agendas

• Self-motivated and organized and delivers on time

• Service-minded

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs and company match of charitable contributions

• Family Planning Support

• Flexible Work Paths

• Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time