Sr. Administrative Assistant, Business Operations - USCO

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Job Description

Senior Administrative AssistantAbout the role:

Join Takeda as a Sr. Administrative Assistant where you will perform relevant administrative and operational support responsibilities for the US Commercial Operations (USCO) team. You will also support team effectiveness, efficiency and cohesiveness.

How you will contribute:

• Arrange travel and completes expense reports for leaders.

• Manage calendar and initiates meetings for leaders.

• Interface and communicates with internal customers; directs people to the appropriate resources.

• Research solutions to improve effectiveness and efficiency of team.

• Lead contracts process, including approvals and payment of vendors, consultants, and suppliers; responds to inquiries from accounts payable and payees.

• Manage team budget.

• Ideate and execute team and culture building activities.

• Develop a strong network within organization; draw on network to answer questions and successfully execute responsibilities.

• Demonstrate confidentiality in execution of all responsibilities.

• Use appropriate tools, as needed, including Microsoft Outlook, Word, Excel, and Power Point.

• Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, etc.

• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines.

• Perform other duties as required.

Minimum Requirements/Qualifications:Required:

• High school diploma/GED required.

• 5+ years of relevant administrative assistant experience, or equivalent combination of training and experience.

• Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint.

• Excellent verbal and written communication skills

Preferred:

• Associates degree

• Experience with leading contracts process, including approvals and payment of vendors, consultants, and suppliers.

• Managing budget experience

• Strong Microsoft Office- Excel and Power Point skills

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs and company match of charitable contributions

• Family Planning Support

• Flexible Work Paths

• Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Lexington, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time