Office and Facilities Manager

Office and Facilities Manager

Are you ready to join a growing, innovative, precision oncology powerhouse? Rain Oncology is committed to building a passionate team of core scientific, clinical, regulatory, and business leaders to bring new therapies for cancer patients struggling with limited treatment options. Our focus has been and will continue to be new oncology therapeutics based on targeting the biological drivers of the cancer, regardless of tumor type.

We envision our company culture driven by spirited individuals with an entrepreneurial mindset who want to solve problems, and leaders who are sufficiently experienced to know success in the drug development industry comes with great challenges; it will never be a straight line. We are looking for team members that are passionate about helping patients at the worst time in their lives. Rain Oncology strongly believes that we are tremendously fortunate to aim our careers towards having a direct impact on patients, and we intend to fully leverage this opportunity with aggressive developmental timelines for a multitude of pipeline programs, all unified across a precision oncology strategy.

Summary of Key Performance Objectives

The Office and Facilities Manager will be a key player in business operations. The candidate will report directly to Rain’s SVP of Finance and Operations.

• Primary point of contact for all facilities-related operational and administrative matters, including facilities supervision, facilities safety, and sustainable office practices.
• Manage office premises, functions and activities on site including daily building operations, staff occupancy, reception and guests and office supply and maintenance vendors
• Manage and coordinate outsourced and in-house facilities functions and team members with a goal of creating a best-in-class office environment
• Respond to facilities work requests from staff and management, execute solutions, manage tasks through completion and follow up to measure results
• Engage and maintain relationships with real estate brokers and vendors, as well as building property managers and stakeholders, and lead cross function teams to ensure engagement and effective outcomes.
• Lead office space planning and in exploring larger office space to support growth of the Company. This includes extensive coordination with real estate brokers, contractors, government agencies and other vendors.
• Oversee the management of supplies, food and beverage including cafes’ pantries and food service and contracts, special requirements for office related events and celebrations and inventories
• Manage caterers and servers when needed
• Work with office leadership, help to arrange bookings and calendars for large meetings when necessary and ensure effective audio visual, acoustic, and lighting, meeting space cleanliness and food and beverage, if required
• Responsible for coordinating repair and maintenance of entire office including environmental systems, interior fit out, furnishings, equipment, and appliances
• Maintain all office cleaning and tidiness processes including daily and periodic office cleaning
• Champion sustainability including green cleaning, recycling, and composting, engage in sustainable procurement of office supplies, support initiatives promoting sustainable office environments and employee engagement activities
• Maintain and oversee emergency action plans for building and office; act as safety officer and conduct trainings as required including fire, natural disasters, and terror events; management of OSHA safety protocols; oversee ergonomic assessments; manage indoor air quality, water purity and surface safety; ensure all health and safety guidelines are documented, communicated, and continually upheld
• Maintain site security ensuring secured doors, proper staff and visitor access and sign in procedures are followed, camera functionality, safety equipment is maintained, emergency drills and trainings are conducted and other life safety compliance
• Responsible for on-site mail, deliveries, couriers including local vendor oversight and tracking
• Manage external vendor relationships related to facilities and maintenance and prepare quotes and bid requests for approval
• Track facilities operations to uphold contracts for repairs and maintenance, trash and recycling, pest control, security vendors, and plants
• Coordinate with property manager and owner representative on certificates of insurance, compliances for life safety, other related items
• Document and maintain facilities fixed assets, record inventories and report changes to corporate facilities and accounting
• Conduct periodic facility assessments identifying areas of risk, deferred maintenance, savings opportunities and executing corrective action plans including documenting and communicating all plans and actions
• Consults with management on office design guidelines; identify capex budget requirements as needed
• Other duties and responsibilities as assigned
• May manage other office personnel 

 Critical Job Skills:

• Strong experience working with biotech companies or R&D facilities
• Strong management ability, excellent self-control and judgment, and clear communication of directions. This position is based in our Newark, CA office and is required to report to the office daily

Required and Preferred Education and Experience:

• Five plus years’ experience required in managing facilities of biotech companies or R&D facilities
• Bachelor's degree is preferred
• Experience in managing expansion of office space or bigger space planning
• Strategic mindset with high degree of creativity and innovation in developing new approaches, processes, and methodologies to enhance commercial operations

The pay range that the Company reasonably expects to pay for this position at the Manager level is $130,000 - $140,000; the pay ultimately offered may vary based on objective considerations, including job-related knowledge, skills, experience, and education. An annual cash bonus and equity grants may be provided as part of the overall compensation package, in addition to a full range of financial, health and wellness benefits, dependent on the position offered.

Rain Oncology is an equal opportunity employer, and we are proud of our ongoing efforts to foster diversity & inclusion in the workplace. Individuals seeking employment at Rain are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.