Project Coordinator, EHS

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Job Title: Project Coordinator, EHS (Environmental, Health & Safety)

Reports to: Head of EHS Takeda Boston

Location: Cambridge, MA

About the role:

The EHS Project Coordinator supports the local EHS team at the Takeda campus in Cambridge, MA. You will provide a high level of administrative support for the EHS team, operates as the department's internal systems expert, coordinates all EHS reporting and performs routine data entry and tracking, and manages the life cycle of all EHS business records in digital and paper form, coordinates all documents, and scheduling for audit situations, and manages and participates in departmental process improvement projects.

How you will contribute:

You will report to the Site EHS Head, and will:

• Provide high-level administrative support for the EHS team: PO processing, filing, business correspondence, meeting coordination, permitting/licensing assistance, maintaining office supplies, event planning and logistics support, and special projects.

• Be the internal systems expert for the EHS department: financial systems, HR systems, IT systems, SharePoint, MS Office, and Learning Management Systems; maintain departmental and EHS Team SharePoint sites (architecture/function updates, manage content/libraries, recommend SharePoint solutions, ensure annual content review by content owners)

• Manage EHS reporting (internal/external): collect/process data for standard reporting/tracking; develop/coordinate data tracking/reporting system improvements

• Be the EHS Business Records Manager: maintain departmental record-keeping, filing, archiving, and records retention (digital and paper) according to internal standards; coordinate internal/external audit logistics and documents (act as the point person for documents -- gather, organize, build/maintain a record of audit); manage regular review/update of core EHS documentation (policies, manuals, SOPs)

• Manage, and participate in departmental process improvement projects and other projects as they emerge (e.g., SharePoint solutions, data management solutions new program/system implementation

• Complete other EHS administrative support responsibilities/projects

• Coordinate EHS training for the site – track the training record, create, archive, and assign training to new employees

• Work and communicate with all partners and direct people to appropriate resources

What you bring to Takeda:

Essential Skills:

• Technical Bachelor's Degree

• 5+ years of experience in a similar work environment.

• Proficiency with Microsoft Office (Word, PowerPoint, Outlook, Teams), with expertise in Excel and SharePoint

• Excellent data and file management skills

• The ability to learn new IT systems

Competencies:

• The ability to work alone or on a team

• A proactive approach and comfortable working on a dynamic, collaborative, process-oriented team.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs and a company match of charitable contributions

• Family Planning Support

• Professional training, and developmental opportunities

• Tuition reimbursement

Important Considerations:

At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict rules in our manufacturing facilities to ensure we are not endangering the quality of the product.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best-in-class patient support programs. Takeda is a patient-focused company to inspire and empowers you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.