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Business Analyst - Facilities Operations

Gilead Sciences, Inc.
Foster City, CA
Start date
Mar 24, 2023

Job Details

Business Analyst - Facilities Operations
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

We are seeking a highly organized Business Analyst, (Facilities Operations Specialist II), at our Foster City Campus with expertise in database administration, periodic reporting, data analysis and project support.


Reporting to the Sr. Manager of Asset Management Foster City, the Business Analyst will help develop innovative and effective business solutions that align with our organizational goals and coordinate cross-functionally with Facilities Operations and business stakeholders on key projects and initiatives. Working as a collaborative team member, this role will help develop and deliver activities associated with key projects and initiatives, such as research, data analytics, visualization, and presentation preparation for Facilities Operations.

The Role

Based in Foster City, California, the Business Analyst will help with the expansion of facilities data analytics and reporting, develop effective business solutions and analyze data to provide procedural recommendations. Additionally, this role will collaborate and strategize with Foster City Facilities Operations to ensure commonality in business data/analysis reporting.

Key responsibilities of the role include but are not limited to:

  • The position's primary focus will be to advance analytical reporting and services across Facilities Management Operations and provide insightful, data correlations and data intelligence, which will drive forward decision-making and monitor expected performance.

  • This position requires the ability to extract, collect and maintain the data used to communicate performance within the organization and develop analytic approaches to enhance analysis and reporting

  • Run and analyze reports per requests from organizational departments and/or leadership

  • Provide insights, business intelligence, and management analytics (leveraging SmartSheet, SpotFire, R, Python, ThoughtSpot, Tableau, Power BI, etc.) for effective decision-making

  • Connect data or data warehouses to data visualization platforms

  • Compile and analyze operations data and KPIs, organize key data analytics and business operations solutions into presentation format and BI dashboards for review and proposals

  • Facilitate in the implementation of change by identifying business needs, analyzing information and recommending relevant solutions

  • Work with stakeholders throughout Facilities Operations to identify opportunities to leverage budget, resources, projects & operational data that drive business solutions.

  • Develop processes and tools to monitor and analyze model performance and data

  • Understand data structures and modeling

  • Identify opportunities for improvement in databases, data sets, and reports utilized by the department

  • Provide direct project support and routine timeline management while providing regular updates back to the requestor(s) and stakeholders

  • Responsible for other administrative tasks as necessary to complete or support projects (e.g. design, develop and maintain Sharepoint sites)

  • Help implement and collect survey data and translate data into findings in presentation format for review

  • Enable effective decision-making by retrieving and aggregating data from multiple sources and compiling it into a digestible and actionable report

  • Additional responsibilities include:

    o Serve as key liaison between Facilities Operations and Project Team and produce reports on current requirements for relevant assets maintained in VFA and CMMS.

    o Collect relevant information from Project Team, such as completed work order reports, new requirements or project tracking forms

    o Provide a final report on key changes to asset information in the portfolio, and the impact on Facility Condition Index (FCI) and other metrics.


  • Bachelors + 4 yrs or Masters + 2yrs exp as a Business Analyst and reporting experience in an operational setting

  • 2+ years of experience in a compliance or regulatory environment preferred

  • Technical skills must include Advanced SQL, Data Visualization via tools like Tableau/Crystal

  • Highly proficient in MS Suite including Access, Excel, PowerPoint, and Word

    Knowledge and Skills

  • Ability to communicate and partner with the business and technical teams clearly, and translate complex information needs into specific action items

  • Experience gathering business requirements, creating ad-hoc reports, and designing scalable solutions to automate those ad-hoc reports

  • Experience querying, analyzing, and reporting large datasets to answer complex business questions

  • Demonstrate strong business acumen including logical, analytical, technical, problem-solving, interpersonal and negotiation skills

  • Ability to think creatively and work collaboratively to address problems

  • Ability to present solutions to multidisciplinary teams

  • Ability to write and present reports and presentations

  • Well-developed written and verbal communication skills

  • Strong knowledge and experience with relational databases and SQL query functionality

  • Expertise at communicating information to different levels of management

  • Data-driven with a mindset of continual improvement

  • This is an onsite position. The role is expected to be onsite 5 days a week.

    The salary range for this position is: $104,125.00 - $134,750.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

    For additional benefits information, visit:

    * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

    For jobs in the United States:

    As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

    Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

    For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



    Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

    Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

    For Current Gilead Employees and Contractors:

    Please log onto your Internal Career Site to apply for this job.

  • Company

    Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

    Find Us
    333 Lakeside Drive
    Foster City

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