Manager, Procurement Governance & Compliance

Manager, Procurement Governance & Compliance
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

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Job Description


For over 30 years, Gilead has been a leading innovator in treating and preventing HIV, but this expertise is just a foundation for our ambitions. As we continue to expand our scope into new disease states and new markets, we are transforming how we manage Indirect Procurement. We are redesigning our processes with a focus on simplification and user experience. It's our aspiration to partner with stakeholders across our organization to ensure they can focus on innovating new treatments for our patients. We intend to do this by driving for results and value that have a meaningful impact, reshaping our supplier strategies & relationships, and creating a diverse and inclusive culture where solution-oriented team players can thrive and grow exciting procurement careers. We are excited to begin our transformation journey by designing a new Procurement Operating Model and forward-looking technology and strategic roadmaps, ultimately re-shaping our approach to Procurement.

As Procurement Governance & Compliance Manager, with support, you will be responsible for developing and maintaining procurement internal controls, policies, and processes. With support, you will effectively develop, maintain, communicate, and continuously improve the governance framework. This role is essential in monitoring compliance and providing advice to procurement team members, business stakeholders, and support functions on all aspects of procurement.

Location: Foster City

Responsibilities include but are not limited to the following:

• With support, create, maintain, communicate, and implement procurement governance processes and policies
• Monitor procurement compliance throughout the vendor lifecycle from RFP to vendor setup to invoice payment and beyond
• Participate in the development and maintenance of integrated end-to-end tools, templates, and processes that support the procurement lifecycle, including contract, RFP, and documentation retention
• Champion and support a culture of compliance, risk mitigation, and corporate accountability at various levels of the Procurement organization
• Introduce procurement governance training materials, manuals, and sessions to ensure business partners become familiar with all procurement requirements
• Drive continuous improvement of procurement governance policies framework based on stakeholder feedback and testing results
• Make recommendations on policies and procedures as needed to ensure the success and compliance of all procurement-related activities
• Plan and execute regular compliance audits including, but not limited to, RFP performance and documentation, compliance, contracts, use of Pos, and approvals prior to committing spend. Ensure evaluations of proposals, offers, and bids are in accordance with internal policies such as procurement guidelines and legal review policy.
• Provide audit reports to Procurement Leadership, including recommendations to continuously improve the processes and internal controls
• Use data to analyze transactions, identify trends, risks, and controls required. Identify loopholes and recommend risk aversion measures and cost savings
• Assure invoices are audited for compliance with contract terms and contract description
• Ensure records are maintained, and procurement processes are documented from origination through completion

Skills, Knowledge, and Experience Required:

• Bachelor's Degree and 6 yrs or Master's Degree and 4 yrs experience
• Minimum 4 years of professional experience working in a mature procurement organization and/or consulting firm on procurement-based project activities.
• Experience driving continuous improvement to risk/compliance-related processes and policies
• Understanding of end-to-end supplier lifecycle processes, including supplier risk assessment and onboarding, ongoing due diligence, and supplier offboarding
• Project Management skills and/or experience conducting audits
• Experience and/or knowledge of generally accepted contracting and sourcing processes
• Knowledge and experience with data and analysis
• Experience working with and supporting multiple projects and teams simultaneously across a matrixed organization.
• Meets Gilead's leadership commitments with demonstrated experience in applying these principles
  

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.






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