Executive Director, Chief of Staff to EVP Corporate Affairs & General Counsel

Executive Director, Chief of Staff to EVP Corporate Affairs & General Counsel
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead we believe every employee deserves a great leader. As a people leader now or in the future, we expect that you will model and create an environment of inclusion, be intentionally focused on the hiring, development, growth and retention of talent, and empower teams to align and achieve goals.
Job Description


We are seeking a Chief of Staff (Executive Director) for the Corporate Affairs and Legal organization, reporting to the Executive Vice President (EVP), Corporate Affairs and General Counsel. The incumbent will serve as a key business partner to the EVP and be immersed in strategic elements for our global Corporate Affairs and Legal teams, including leading and driving large projects, developing and implementing important strategic initiatives in support of our mission of providing outstanding service and being a great place to work for our 6400+ global Corporate Affairs and Legal professionals. In addition, you will provide direct support to the EVP in her duties and will represent the EVP and/or the Corporate Affairs and Legal organizations from time to time at meetings and with the internal constituents internal and external to the Company.

The Chief of Staff will be a member of the senior-most Leadership Teams for the Corporate Affairs and Legal organization. You will organize and facilitate meetings of the Leadership Teams, participate in decision-making and strategy development, and be responsible for leading and overseeing work needed to implement department objectives. You will prepare and sometimes deliver internal presentations and other communications, manage existing communications strategies and initiatives, and innovate new ones. You will also have core responsibility for working with Finance to manage and forecast the department's budget. You will regularly assess systems, processes and practices and work collaboratively to make improvements that enhance productivity and facilitate efficiency in the performance of tasks and to save costs, e. g., through implementation of new technologies, and organization and centralization of information and knowledge.

The Chief of Staff will manage Legal Operations, including information technology, information services, project management, vendor management, and administrative staff management. You will use your leadership skills to foster a culture of growth, development, collaboration and accountability with the employees in those areas. You also will create and drive relationships with key stakeholders in other parts of the company, such as Human Resources, Finance, and IT, to both provide and obtain assistance on behalf of the department.

The Chief of Staff will assist with the department's Inclusion and Diversity efforts to attract, retain, and promote diverse talent within the organization. You will provide support for such efforts as Mansfield Certification, Sponsorship and Rotation programs, and ensuring the diversity of our outside counsel and other vendors.

The successful Chief of Staff will be a dynamic, experienced individual, with a strong track record of strategic and operational work experience, across a variety of settings and topics in the pharmaceutical or biopharmaceutical industry. She/he must have the proven ability to effectively manage complex and ambiguous projects, influence stakeholders without direct authority, effectively network across the organization, and communicate with senior leaders all within a very dynamic, fast-paced environment.

Responsibilities:

Strategic Planning and Execution

• Partner with EVP and other Leadership Team members to develop and execute strategies, lead activities and project teams to advance department priorities
  
• Lead strategic initiatives for the Corporate Affairs and Legal team.
  
• Create metrics and monitor progress to measure success against strategic plans
  
• Periodically benchmark department processes and practices against other companies and identify opportunities for enhancement
  

Finance and Budget Management

• Partner with Finance to develop the department's annual budget proposal
  
• Lead the planning process to determine future headcount and spend by practice and site
  
• Assess financial data to identify spending trends, potential cost savings, and efficiency opportunities
  

Communications / Education

• Develop and implement the department's strategic communications initiatives, e. g., staff meetings, open sessions, All Hands meetings; develop content for communications; ensure communications are meeting department needs; measure effectiveness and relevance
  
• Creatively incorporate developing communication trends and methods into communications plans
  
• Support educational programming
  

Knowledge Management

• Optimize access to department information and institutional knowledge through the organization and centralization of key templates, policies, processes, and other information
  
• In partnership with IT, provide guidance on technology, systems, and data analytic capabilities to enhance department work practices and operational efficiency
  

Outside Counsel and Legal Vendor Management

• Lead our law firm and third-party vendor management programs with the aim of maximizing value, improving predictability, and managing budgets
  
• Stay abreast of industry trends, analyze outside counsel billing practices against in-house guidelines, and maintain outside counsel guidelines document and related tools
  
• Oversee and in some cases handle negotiation of fee arrangements with outside counsel firms and third-party vendors
  
• Collect, organize and evaluate outside counsel data, and leverage data in future negotiations
  

Administration/Management

• Assist with department wide Inclusion & Diversity efforts, including, among other things, Mansfield certification, Rotation and Sponsorship programs, supporting the diversity of outside counsel and other vendors
  
• Recruit, select, train, and provide performance and career development coaching for employees in Legal Operations
  
• Ensure the department's staffing and workflow is aligned to priorities
  
• Assign project management support to internal and cross-functional projects
  
• Coordinate regular Leadership team and department meetings by developing agendas, recording decisions and action items in each meeting, documenting and following up on action items between meetings
  
• Anticipate and plan for department needs related to our people practices and the HR planning cycle (e. g., calendaring and department-wide communications related to compensation planning, talent management, year-end performance review), in collaboration with Human Resources Business Partner
  
• Perform special projects and responsibilities assigned by the EVP
  

Qualifications:

The successful candidate will be highly skilled in understanding how to get things done through influence and collaboration, working with cross-functional and multi-cultural team members. You will have the highest levels of integrity and trustworthiness. You must be able to participate in decision-making and information management with a very high level of discretion and confidentiality. In addition, you will have a track record of:

• Experience as a senior leader in the development and implementation of strategic initiatives that have led to significant changes in how a business operates
  
• Outstanding operational management skills, including experience with internal consulting, project management, and communications
  
• Highly effective teamwork and collaboration skills
  
• Outstanding written and verbal communication skills
  
• Successful partnership with senior level stakeholders to achieve results
  
• Experience with law firm billing practices, alternative fee arrangements, and cost modeling, and law firm/vendor fee negotiations
  
• Creating an environment that cultivates trust, courage, innovation, a growth mindset, and inclusiveness
  

Education/Experience:

• Bachelor's degree required; MBA or JD preferred
  
• 12+ years of work experience within a corporation, professional consulting or law firm, including substantial leadership and project management responsibilities
  
• Prior people management responsibilities is a plus
  

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.






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