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Administrative Coordinator - GDSI

Gilead Sciences, Inc.
Foster City, CA
Start date
Mar 21, 2023

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Job Details

Administrative Coordinator - GDSI
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.

The GDSI administrative coordinate is responsible to provide administrative support to the leadership team and the rest of the GDSI team. In addition, this role also provides project management/ process support on key GDSI administrative processes.

Essential duties and functions

Administrative support - this includes but not limited to:
  • Scheduling support for GDSI leadership team
  • Provide support to standard administrative needs, e.g., travel plan, expenses reimbursements, etc. as needed
  • Team events planning and execution

Key administrative process support - this includes but not limited to:
  • Work order processes
    • Support all work order steps from initiating work order requests per GDSI team members requests, submitting to system with the appropriate documentations, tracking progress and problem-solving with project managers when issues arise
    • This role will also liaison between global and local work order processes to ensure compliance and fulfill the various work order process requirements
  • Market research tracking processes
    • Support any vendor onboarding processes per project managers requests. This includes but not limited to coordinating distribution of new vendor training materials, tracking of vendors training status, vendor performance tracking, etc.
    • Support the drug safety market research tracking requirements. The role will work with market research CoE to ensure all market research information is submitted timely and accurately according to the drug safety requirements. This role will execute the process agreed by market research CoE and monitor accuracy/ timeliness of data submission
  • Budget tracking processes
    • Support the GDSI to ensure timely and accurate tracking of budget vs. actual spending
    • Maintain and update accrual tracking process based on team inputs and communicate monthly updates to the team
Basic Qualifications:

High School and Three Years' Experience


Associate Degree and Two Years' Experience


Bachelor's Degree

Preferred Qualifications:
  • Previous experience as administrative assistant highly preferred
  • Ability to follow SOP (Standard operating procedures) and providing efficiency in processes highly desirable
  • Good project management skills to set work targets, track progress and milestones highly desirable
  • Proactiveness, good problem solving skills, ability to work with multiple teams highly preferred

The salary range for this position is: $104,125.00 - $134,750.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.



Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

Find Us
333 Lakeside Drive
Foster City

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