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Administrative Assistant

Gladstone Institutes
San Francisco, CA
Start date
Mar 13, 2023

View more

Administration, Information Technology, General
Required Education
Associate Degree
Position Type
Full time
Biotech Bay

Job Details

Lab/Area:GICD Administration


The Gladstone Institutes is an independent, not-for-profit research institution. Its mission is to improve the health and well-being of all people through medical research and education in neuroscience, cardiovascular biology, immunology, and stem cell biology. Home to notable leaders in science and biomedicine, Gladstone comprises four institutes as well as various centers and programs. All of its approximately 500 members are aligned in their mission to carry out or support science that overcomes disease. Located in an award-winning building at the Mission Bay Campus, Gladstone offers a competitive salary and benefits program. It provides an ideal environment for those seeking to maximize and fully leverage their potential. Consider Gladstone and make a difference in human health .

The Gladstone Institute of Cardiovascular Disease is seeking an administrative assistant to join our team.

This person will support principle investigators, but will require the ability to work well independently, and manage a wide variety of tasks. The successful candidate will be passionate about precision in their work and be an exceptionally effective communicator. This job may be a great fit for an administrative professional or project coordinator who is looking for experience with project management, or working in a scientific environment.

This is a hybrid position which will require a minimum of 3 days a week and as needed onsite. Other days will be remote and is based on the needs of the Investigators and their labs.

Responsibilities include:

  • Delegating project responsibilities to a team

  • Managing emails and responding professionally in a timely manner to research colleagues and government sponsors

  • Organizing calendar and scheduling meetings for PI

  • Coordinating travel arrangements and planning itineraries

  • Monitoring financial expenses, processing and tracking payments, maintaining financial records

  • Being the lab “social coordinator”: planning team events, coordinating new member arrivals to and departures from the lab

  • Maintaining understanding of individuals’ and teams’ roles at Gladstone to best refer questions and contacts

  • Planning and running events

This person will be expected to juggle a wide variety of tasks; the ideal candidate must be willing to learn and take on tasks somewhat unconventional for academic environments (e.g., interfacing with biotech startups/spinouts) to assist the PI at a very pivotal time for the lab’s research.

Gladstone is a fully COVID vaccinated and boosted facility. COVID-19 vaccinations are required for all employees and visitors. In order to start working at Gladstone, individuals must be fully vaccinated and boosted for COVID.

Preferred qualifications:

  • 2-5 years previous administrative work experience

  • Associate or Bachelor’s Degree or equivalent life and work experience

  • Skilled with Google Suite, Microsoft Office, Zoom, and DropBox

  • Scientific experience, either professionally or educationally, with an ability to satisfactorily write and read scientific language

Additional Information:

  • Title and salary will be commensurate with education and experience.

  • Be a part of big ideas and consider Gladstone. Your difference will make a difference in human health.

  • Gladstone is an equal opportunity employer.

Hiring Range:

Administrative Assistant:

$26.97/hr - $31.73/hr

Administrative Associate:


Additional Information:
  • Title and salary will be commensurate with education and experience.
  • Gladstone is an equal opportunity employer.


Gladstone is an independent, nonprofit life science research organization located in the epicenter of biomedical and technological innovation in the San Francisco Bay Area. Gladstone has created a research model that disrupts how science is done, funds big ideas, and attracts the brightest minds. Gladstone Institutes leads the way for innovative research in the biomedical field. We always seek dedicated and talented individuals to join our team.

Scientists know that using a diversity of approaches is often the most efficient strategy for solving a problem. New and different perspectives engender the very innovation that Gladstone prizes. This is one of the many reasons why we value diversity at Gladstone—be that a diversity of race, culture, religion, mental or physical ability, heritage, age, gender, sexual orientation or other characteristics. Our employees hail from more than 30 countries around the globe and we seek to hire the best and brightest for our diverse team of scientists and administrators. Career opportunities are available in both our administrative offices and our research areas.

Our Benefits
Gladstone offers eligible employees—and their dependents—a comprehensive range of benefits, including health insurance, retirement savings, and professional development.


  • Health and Retirement
    • A choice of medical plans, flexible spending account, and retirement account options that include employer contributions help you take care of your health and your future.
  • Time Away from Work
    • More than just vacation days, our paid and unpaid leave policies offer flexibility to help you confront different stages of life including maternity and paternity leave, as well as other types of family leave.
  • Professional Development
    • Gladstone encourages employees to seek the skills they need to remain at the forefront of their profession. By supporting professional development workshops and continuing education, Gladstone provides employees with the resources they need to evolve in their role and in their career.
  • Gladstone Cares
    • A specially selected suite of benefits to support you in and out of the workplace. Includes resources for dealing with the many stages of life to specific coverage for family planning, and back-up child or elder care coverage.
Find Us
1650 Owens Street
San Francisco
United States

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