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Administrative Coordinator - Commercial Strategy & Operations

Gilead Sciences, Inc.
Foster City, CA
Start date
Mar 1, 2023

Job Details

Administrative Coordinator - Commercial Strategy & Operations
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.

Administrative Coordinator -Commercial Strategy & Operations

Located in Foster City, CA

In this role, you will serve as an Administrative Coordinator to support the Commercial Chief of Staff and strategic project planning teams.

In addition to Administrative Coordinator responsibilities, the primary duties of the role include but are not limited to:
  • Prioritizes workload involving multiple large projects/timelines.
  • Arranges for needed resources to meet timelines.
  • Uses Microsoft office software programs such as Excel, Word, and PowerPoint to create graphs, charts, spreadsheets, and presentations.
  • Under manager's direction, creates draft reports, documents, presentations, and templates using raw data.
  • May gather data using internet searches.
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Responsible for coordinating team events, including planning, organizing, and implementing several event activities.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations.
  • Support in the vendor on-boarding procurement process. Working closely with contracts, work orders and project tracking.
  • May assist with facilities space planning or office set-up.
  • May screen and prioritize manager's email and calendar.
  • Responsible for helping to coordinate manager's travel and expenses
  • Assists in the orientation of new staff.
  • Ongoing acts as a resource to other administrative coordinators and are cross trained to cover for other administrative coordinators if they are out of the office.
  • Opportunity to support the team with additional project management needs as commensurate with interest and experience

Basic Qualifications:

High School diploma and Three Years' Experience


Associate Degree and Two Years' Experience


Bachelor's Degree

Preferred Qualifications:
  • A high school diploma and 5 years of administrative coordinator/assistant experience
  • Excellent verbal, written, and interpersonal skills are required.
  • Requires knowledge and understanding of administrative and office policies and procedures.
  • Advanced proofreading and editing skills
  • Proof, edit, and review junior administrative assistants work for accuracy
  • Advanced knowledge and experience using several office software programs
  • Experienced working with minimal supervision

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.



Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

Find Us
333 Lakeside Drive
Foster City

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