Administrative Assistant, Regulatory Affairs

Provides advanced administrative support to a Corporate Vice President. May provide back up support to higher-level management as
needed.

Responsibilities

Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel,
managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business
documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote
access issues. May include some support for tracking budget expenditures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center
procedures (if applicable). Orders business cards and stationery. Uses advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee
performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Follows executive onboarding procedures.

Qualifications

High School diploma or equivalent. Some college preferred. 5+ years previous admin experience or equivalent. Operates with little instruction and minimal supervision. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.