Sr. Administrative Assistant

The Role:

Due to our successful growth, we are adding an Sr. Administrative Assistant opportunity here at Moderna in Norwood. This individual provides critical support to the SVP PCV Manufacturing, as well as support to the PCV Operations Leadership team. The position requires extensive coordination and communication within Moderna and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.

Heres What Youll Do:

• Proactively manage calendars for the SVP PCV Manufacturing and provide scheduling support for PCV Operations Leadership team

• Clarify expectations with teams (e.g. due dates, prep meetings, information needed, etc.), and understand business priorities and challenges

• Coordinate extensive internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize

• Manage travel arrangements for SVP PCV Manufacturing (domestic/international)

• Manage extensive standing meetings and off sites with teams and senior leaders throughout organization

• Proactively support all strategy and business development initiatives i.e. coordinating site visits, travel, internal prep meetings, on-site logistics and on-site events

• Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings.

• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions

• Support all communication initiatives with external vendors, internal teams, video shoots, etc.

• Prepare expense reports for Site Head and approve online expense and time off submittals of team

• Provided site support as needed (events, coordination of meetings, administrative tasks, etc.)

Heres What Youll Bring to the Table:

• BS Degree plus a minimum of 5 years related senior leader level administrative support experience in a corporate environment; or MS plus a minimum of 2 years related senior leader level administrative support experience in a corporate environment or 10+ years relevant senior level administration support experience.

• A degree is referred but not required. Experience of providing administrative support to a site would be advantageous.

• Proven ability to take initiative, determine priorities and exercise good judgment

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office

• C-Suite Level executive assistant experience in a high growth, fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Free premium access to fitness, nutrition, and mindfulness classes
• Exclusive preferred pricing on Peloton fitness equipment
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ+ community
• Generous paid time off, including:
  Vacation, sick time and holidays
  Volunteer time to participate within your community
  Discretionary year-end shutdown
  Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• 401k match and Financial Planning tools
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Free parking or subsidized commuter passes
• Location-specific perks and extras!

Candidates should be aware that Moderna currently maintains a policy requiring all US-based employees to be fully vaccinated against COVID-19 and receive a booster shot once eligible. Newly hired employees must be vaccinated and boosted prior to their employment start date. Moderna is an equal opportunity employer and will provide a reasonable accommodation to those unable to be vaccinated or receive a booster where it is not an undue hardship to the company to do so as provided under federal, state, and local law.

About Moderna

In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

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