Office and Administrative Coordinator

The Office and Administrative Coordinator is responsible for the activities associated with the daily operation of the office, including, but not limited to: ordering office and kitchen supplies, obtaining resolution on specific issues related to facility and office equipment and organizing specific social activities. This individual will work on a variety of administrative tasks. This individual works under supervision.

Job Responsibilities:

• Provides administrative support to include: editing, scanning, copying and filing, maintaining our virtual dataroom, ordering business cards, maintaining internal phone directory and performs other administrative activities

• Coordinates the Corporate Calendar, as well as scheduling reoccurring meetings, conference calls, and special events

• Participates in the new hire process by initiating the New Hire Form to include email account, computer requirements, special IT requests. Ensures that new employee's office/cubicle is set up to include IT equipment and office supplies

• Creates and tracks personalized door entry access key fobs.

• Coordinates service providers for general office needs such as office and café supplies. Interacts with third party for office equipment maintenance and supplies. Orders and tracks company cell phones

• May arrange internal and external meetings for executive and senior team members

• Produces and edits accurate, properly formatted documents, PowerPoint projects and reports under normally tight time constraints for various departments

• May prepare expenses reports for senior and executive team members Page 1 of 2 HR Rev 09/22 Job Description

• Organizes and plans site social functions for employees, including set-up and clean-up

• Tracks and maintains Company and employee memberships (i.e., associations, etc.)

• Complies with all applicable policies regarding health, safety, and the environment

Job Qualifications:

• AA degree and a minimum of 3-5 years of administrative experience; or equivalent

• Ability to exercise considerable discretion, judgment, tact, and diplomacy and maintains confidentiality

• Demonstrated skills in MSOffice [Outlook, Word, PowerPoint, and Excel]

• Customer oriented with the proven ability to quickly establish rapport with diverse individuals and respond professionally and quickly to the needs of internal customers

• Strong communication skills; verbal, listening, and writing

• Highly organized, detail oriented, ability to multi-task and shift priorities

• Strong problem solving and time management skills

• Ability to interface with a very broad range of internal and external individuals and teams

• Flexible and has a “can-do” attitude

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