Senior Administrative Assistant

Senior Administrative Assistant
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description


Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Being here matters. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives.

Senior Administrative Assistant to the Global Compliance Team

The Sr. Administrative Assistant will support the dynamic and collaborative Global Compliance Team, with primary support for the Global Compliance Lead as well as the US-based professionals who are part of the Compliance organization. The Global Compliance team provides healthcare compliance guidance and support for multiple functions across the company. The Global Compliance team members work closely with various Legal colleagues and global counterparts based in Gilead's Stockley Park, UK office.

Responsibilities:

• Provide full range of administrative support for the Global Compliance lead and other members of the Global Compliance team.
  
• Understand the goals and objectives of the department and contribute to their attainment.
  
• Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures and update policies as needed. Strong organizational skill is required.
  
• Manage communications with various stakeholders at all levels in a professional manner, including timely and responsive triage of requests for legal support.
  
• Work under minimal supervision, while receiving occasional direction from manager to perform non-routine job responsibilities and duties.
  
• Serve as a resource to other administrative assistants; acquire and maintain cross-training to provide backfill support.
  

Events, Meeting & Travel Preparation and general tasks:

• Schedule meetings, manage scheduling changes and resolve scheduling conflicts.
  
• Plan, coordinate, and implement events, including catering, of various types and sizes, such as department meetings, team building events and other meetings.
  
• Organize travel arrangements for meetings and events within the US, and occasionally outside the US.
  
• Schedule interviews for job openings, which may include travel arrangements for non-local candidates.
  
• Proactively coordinate and prepare PowerPoint slides and other materials for meetings as requested.
  
• Efficiently manage multiple ad hoc projects of various sizes, while delivering results within timeline.
  
• Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines.
  

Requirements:

• Able to work on site at Gilead's Foster City, CA office.
  
• Bachelor's Degree, or associate degree and 2+ years of experience, or High School Diploma and 3+ years' administrative experience, preferably in a pharmaceutical, legal or compliance setting.
  
• The ability to maintain the highest level of confidentiality and diplomacy is a must.
  
• Strong project management and multitasking skill is required.
  
• Proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint) are required.
  
• Strong written and verbal communication skills are required.
  
• Customer service oriented and able to work collaboratively with a diverse set of stakeholders.
  
• Proactively helpful with a can-do attitude. Solutions oriented, while providing clear justifications.
  

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the 'EEO is the Law' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.






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