Regional Program Coordinator for Puerto Rico

We are currently searching for a Regional Program Coordinator for the All of Us Research Program to work with internal and external staff to facilitate collaboration for enrollment, engagement, and retention across all current and potential partners in Puerto Rico. This opportunity is full-time, and it is on site in Bethesda, MD.   

• Develop, update, and maintain information databases (e.g., SharePoint sites); provide document retrieval support.
• Provide project planning and project management strategies to efficiently approach complex tasks.
• Track project progress and provide regular reports.
• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts, and other programs.
• Complete progress reports that detail project status and flag potential issues.
• Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
• Work with staff on the concept development, planning, execution, and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze, and condense material from a variety of sources for presentation.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Attend meetings, training, and conferences in support of program initiatives.
• Develop a template for reporting meeting minutes to Program staff.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops, and special projects.
• Identify, assess, draft, edit, revise, and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes, and systems for the purpose of improving efficiency.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program.
• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data, and charts.
• Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.

# SOAR

• Master’s degree in one of the following disciplines:
  • Health and Medical Administrative Services
  • Multi/Interdisciplinary Studies
  • Miscellaneous Business & Medical Administration
• At least one year of specialized experience
• Project Management Professional (PMP) Certification
• Writing
• Fluent in written and spoken Spanish
• Agendas
• Training, Recruitment, and retention
• Human Subjects Research Protection
• Workshop and conference planning
• Research conduct and compliance
• Epidemiological studies
• Longitudinal studies
• Portfolio analysis
• Project management
• Cohort studies
• Public health
• Manuscripts
• Adobe Acrobat
• PowerPoint
• SharePoint
• Excel
• WebEx

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.

Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

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