Senior/Contracts Specialist

Who We Are >>> Why You Should Work With Us

Olema Oncology (OLMA) is a biopharmaceutical company developing innovative targeted therapies for women’s cancers. Our lead program, OP-1250, a potential best-in-class complete estrogen receptor antagonist (CERAN) / selective estrogen receptor degrader (SERD), is in Phase 2 clinical development for the treatment of ER+/HER2- Breast Cancer. Our goal is to transform the standard of care for women living with cancer by developing more convenient and effective therapies.

Onto something bigger, together. Olema is made up of people who are passionate beyond measure. Each and every day, we come together to do amazing things – for each other, for science, and for women with cancer. 

Strategically located in two large biotech hubs – San Francisco, CA and Cambridge, MA – we offer a flexible work environment and the best of both coasts. 

Our modern hybrid workplace model encourages employees to split their week between working from home and at our lab/office, while also providing several allowances to help with both home office and commute expenses. 

While at the lab/office, our teams build their camaraderie, opening the door for more authentic mentorship and career development opportunities. While at home, employees can make the most of their time – whether that’s picking up the kids from school, going on a mid-day run, or catching up on chores. Through this model, we strive to offer our employees the best of both work models.  

About the Role >>> Senior/Contracts Specialist 

As the Senior/Contracts Specialist reporting to the Senior Contracts Manager, you will play a key role in the timely processing and administration of Olema’s contracts. In this position you will provide critical contract support to our internal stakeholders and be the point of contact with outside parties on most contract matters.  As an individual contributor, your ability to provide insight and apply prior experience will help influence ongoing department improvement initiatives and the overall growth of the organization.  

This role is available in either our San Francisco, CA or Boston, MA office, with a preference for San Francisco. 

 Your work will primarily encompass: 

• Contract administration which includes managing contract intake and assignment of requests in a timely fashion 
• Becoming the subject matter expert for our in-house contract management platform, performing regular system upkeep and reporting of key metrics 
• Ensuring all new contract requests contain complete and accurate information 
• Under general supervision, reviewing and/or drafting a variety of contracts including but not limited to Confidentiality Agreements, Master Services Agreements, Statements of Work, Consulting Agreements, and Clinical Trial Agreements
• Managing an individual queue of contracts with the ability to effectively prioritize
• Performing contracts due diligence research on all assigned contracts
• Tracking in-progress contracts and following up with vendors for status
• Proactively communicating updates on contract status and workflow progress to internal stakeholders and teams 

And will also include: 

• Communicating regularly with outside parties and participating in contract negotiations 
• Collaborating with Finance to ensure smooth flow of contracts and POs 
• Reviewing contract terms and conditions to verify compliance with company policies and all applicable federal and state regulations 
• Proofreading, editing and fact-checking legal documents for accuracy and consistency
• Participating in ongoing department process improvement initiatives 

Ideal Candidate Profile >>> Highly Detailed Senior/Contracts Specialist with Biotech/ Pharma experience 

 A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge: 

• BA/BS degree and a minimum of 3 years of relevant experience or an equivalent combination of education and experience
• Thorough understanding of the contract management process, including redline review, drafting, negotiation, approval, and signature processes
• Negotiation best practices, both in-person and in written form, that considers cultural norms and the Company’s best interests
• Strong computer skills (e.g., Microsoft Office Suite, contract management systems, etc.) 

Experience: 

• 3-5 years of legal experience, preferably working directly in contract law with a corporate in-house legal department or law firm 
• Strong preference for experience in the biotechnology or pharmaceutical industry
• Good understanding of both legal and drug development terminology preferred
• Ability to identify, analyze, and resolve issues impacting the completion of contracts 

Attributes: 

• Good organizational skills and the ability to multitask on several projects simultaneously 
• Meticulous attention to detail 
• Tech savvy
• Clear and concise verbal and written communication skills; must have excellent interpersonal communication skills
• Ability to work independently as well as collaboratively in a cross-functional team environment that includes all levels of management
• Analytical thinking with problem-solving skills and the ability to adapt to changing priorities and deadlines
• Self-motivated, enthusiastic, collegial, and committed to excellence
• Have impeccable professional ethics, integrity, and judgment

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Important Information >>>

We provide equal opportunity to all employees and applicants for employment and believe that great ideas and discoveries come from a mix of expertise, background, and experience. Olema is building a culture where the value of difference is celebrated.

We offer a competitive compensation and benefits package, seeking to provide an open, flexible, and friendly work environment to empower employees and provide them with a platform to develop their long-term careers. A Summary of Benefits is available for all applicants.

Olema also requires all employees to be fully vaccinated against COVID-19, subject to approved medical or religious exemptions or disability accommodations. The health and safety of our employees is important to us!

Please note: Olema doesn’t accept agency resumes and is not responsible for any fees related to unsolicited resumes. Thank you.