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Associate Accountant

RefleXion Medical
Hayward, CA
Start date
Nov 8, 2022

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Administration, Accounting
Required Education
Bachelors Degree
Position Type
Full time
Biotech Bay
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Job Details


The Associate Accountant interacts and collaborates with the finance team and the wider Company across a variety of tasks. The Associate Accountant will learn the accounts payable cycle and related functions ensuring all invoices, expense reports and corporate credit cards are processed, reconciled, and recorded in an accurate and timely manner. The Associate Accountant participates in month-end close tasks including creating journal entries and preparing balance sheet reconciliations. The Associate Accountant has very strong organizational skills, attention to detail, and a positive, can-do attitude.


  • Accounts Payable
    • Input invoices to our accounts payable/procurement system (Coupa) according to the determined classifications in the appropriate accounting period
    • Ensure invoices have the proper documentation and approvals in accordance with the company’s procurement policies
    • Careful attention to matching invoices with inventory received from a PO. Work cross functionally with purchasing department to resolve discrepancies and escalate issues in a timely manner
    • Review unmatched PO receipts, and resolve the disposition of old items
    • Monitor the Accounts Payable inbox daily to ensure all invoices and vendor communications are properly addressed
    • Prepare and perform weekly check run and electronic payments (ACH, Wires) in a timely and accurate manner
    • Set up and manage new vendors and maintain accurate vendor records, including obtaining complete W-9 records, verifying/updating vendor contact and payment information in QAD system
    • Assist in preparation of 1099’s at year-end for eligible vendors, contractors, and suppliers. Transmit 1096 to IRS
    • Assist in converting vendors from tradition invoicing to Coupa
  • Travel/Expense/Corporate Credit Cards
    • Responsible for reconciling corporate credit card accounts
    • Support expense reimbursement submissions in Concur, including verification that reimbursable expenses are within company guidelines and in compliance with T&E policy
    • Manage the Concur system, provide training and support to end-users within the company
  • Month End Close
    • Prepare month-end journal entries
    • Prepare balance sheet reconciliation
    • Other duties as assigned

Minimum Qualifications

  • Proficient in MS Office
  • Excellent communication skills to interact with other stakeholders
  • Strong work ethic and a team player
  • Strong organization skills with great attention to detail
  • Ability to work independently, multi-task, prioritize, and use time efficiently
  • Ability to maintain the highest levels of discretion


Company Benefits and Perks – What you will love about us!

All positions at RefleXion are eligible to receive the same benefits, listed here. We also want to highlight the following perks that add to our collaborative and team-work company culture.  As we continue to grow as a company, we strive to have these benefits and perks grow with us – we are so excited for what is in store! 

  • The opportunity to work with a passionate, driven team in a pre-IPO start-up environment
  • Competitive compensation and stock option package
  • Three (3) weeks PTO to start
  • Medical (both HMO and PPO options), Dental and Vision
  • Health Savings Account (HSA), Flexible Spending Account (FSA), Dependent Care Flexible Spending Account (DCFSA)
  • Employee Assistance Program (EAP)
  • 401K
  • Employer paid Life Insurance
  • RefleXion Benefit Hub – for company exclusive discounts and deals on a variety of sites and items
  • Daily on-site lunches
  • Kitchens filled with a variety of healthy and delicious snacks and drinks – including espresso and soda machines!
  • Company culture building events such as Coffee Chats with the Executives, Friday Afternoon Ice Cream Socials and monthly Book Club
  • Electric car charging stations on site


To create a machine that combines biotargeting with radiation and enable the first-ever systemic reach for radiotherapy for patients with any stage of cancer.

Find Us
25841 Industrial Blvd
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