We are currently searching for a Scientific Program Analyst to independently provide support services to satisfy the overall operational objectives of the National Institute of Diabetes and Digestive and Kidney Diseases. This is a full-time, on-site opportunity in Bethesda, MD.
Duties & Responsibilities
- Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
- Conduct project close out reviews to reflect on current processes and identify areas for improvement.
- Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
- Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
- Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
- Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
- Work with staff on the concept development, planning, execution and support of all project-related activities.
- Organize and maintain project documentation and communications; track project progress using project management tools.
- Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
- Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
- Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
- Assist program staff and funded investigators with inclusion reporting through the Human Subjects System and compliance with NIH regulations regarding human subjects research.
- Mine NIH databases (e.g., QVR, RePORT, others) to conduct analyses of NIH-sponsored research activities.
- Interpret, analyze, and condense material from a variety of sources (e.g., NIH data-bases, NIH reports, published scientific literature, etc.) and present reports of data analyes.
- Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
- Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
- Organize and analyze reports in a scientific area as assigned.
- Read, interpret, analyze and condense material from a variety of sources for presentation.
- Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
- Track medium- and high-risk investigator-initiated clinical trials by developing and maintaining files for bi-annual and annual risk assessments and flagging those which require increased oversight, including interim progress reports.
- Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
- Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
- Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
- Organize existing slides/presentations/talking points into a functional database/library.
- Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
- Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
- Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
- Participate in activities related to the operation of Data and Safety Monitoring Board (DSMB), Observational Study Monitoring Board (OSMB) and External Expert Panel (EEP) activities as part of research consortia and clinical trials, including identifying and inviting potential members, identifying conflicts of interest and compiling the associated documentation, logistical support for the scheduling of meetings and calls, attending conference calls, taking minutes of calls and meetings, and preparing the correspondence from program officials to the investigators.
- Participate in, and provide minutes for the Clinical Science Working Group within the DDEMD.
- Attend meetings, training and conferences in support of program initiatives.
- Develop a template for reporting meeting minutes to Program staff.
- Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
- Identify, assess, draft, edit, revise, and assemble necessary background materials.
- Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
- Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
- Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration, and meeting logistics.
- Prepare and give formal presentations for division leadership and other interest groups.
- Give regular progress reports to sponsor and stakeholders.
- Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.
- Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.
- Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
- Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
- Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
- Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations, and consultation activities.
- Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
- Identify needs for and develop new formats and databases for reporting program management and budgetary data.
- Research and assemble outlines of new milestone proposals for evaluation by staff.
- Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
- Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes, and systems for the purpose of improving efficiency.
- Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
- Master’s degree in Biology,Biochemical Sciences
- Miscellaneous Biology
- Bachelors with 1-2 years of relevant experience will be considered
- Project Management Professional (PMP)
- 1-2 years experience
- Outstanding oral and written communication skills
- Detail-oriented work practices
- Ability to work collaboratively
- proficiency in use of MS Office Suite
- Knowledge of and experience using PubMed
- Adobe Acrobat
Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.
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