Senior Shipping & Receiving Specialist

Description

Summary of the Position:

Reporting to the Sr. Manager, Distribution, this position will be responsible for the function of receiving internal delivery of materials consumed by staff, as well as bulk materials that will become USP Reference Standards; the role manages finished goods of USP reference standard inventory, ships hazardous and nonhazardous materials for the USP Rockville and USP Frederick staff, along with mailroom operations. This is an independent contributor position responsible for receiving all items at USP Rockville and USP Frederick, completing necessary recording of receipts and delivery of items to requestors throughout the Rockville and Frederick USP Campus. The incumbent will ensure quick and accurate delivery of items purchased as well as all mail. Additionally, is responsible for maintaining and tracking the inventory of finished goods ensuring proper placement and accurate counts of inventory. Responsible for packing, labeling, generation of documentation for all shipments from USP Rockville and USP Frederick to points around the world, ensuring proper compliance with all state, federal and internal laws. This position is required to ensure proper financial counting of all USP purchases, postal expenditures, and ensure compliance with all shipping laws and regulations.

Roles and Responsibilities:

• Manages the receipt and distributes goods ordered by USP staff for the completion of their duties, including bulk materials that will become USP Reference Standards.
• Processes customer returns and purchased goods into the Oracle system as needed for payment of accounts payable invoices.
• Oversees the shipment of materials leaving the USP Rockville and USP Frederick campus ensuring they are in full compliance with all state, federal, and international laws and regulations.
• Manages mailroom operations including pickup and delivery of interoffice mail along with outgoing mail.
• Ensures proper accounting of dollars for outgoing mail.
• Ensures accuracy of finished goods inventory located at the USP Rockville and USP Frederick facilities and manages placement of inventory to ensure proper storage conditions are met.
• Conducts daily cycle counts of finished goods inventory as indicated by the Oracle cycle count system.
• Manages the disposal of inventory waste in the Distribution area, including documenting and assigning accounting codes to waste information as needed.
• Performs other duties as assigned to support the Distribution and Receiving functions, such as picking and packing of Reference Standard orders.

Basic Qualifications (formerly Minimum Requirements)

• High school degree, preferably an Associates.
• Minimum of 7 years receiving experience with general knowledge of mailroom operations and shipping procedures.
• Minimum of 5 years supervisory experience in a warehouse or mailroom environment
• Minimum of 5 years experience in shipping dangerous goods domestically and internationally
• Must be a U.S. Citizen or Lawful Permanent Resident

Preferred Qualifications (formerly Knowledge, Skills & Abilities)

• Knowledge of best in class receiving processes and a desire to bring that knowledge to USP
• Ability to create solutions to everyday issues that are creative and improve productivity while effectively using resources
• A full understanding of all domestic and international shipping requirements for chemicals, equipment, and other commodities.
• Prior experience in inventory management including discrepancy investigations and resolutions
• Results driven with demonstrated successful outcomes.
• Able to work flexible hours when needed.
• The ability to influence without direct authority.
• Ability and desire to work well with diverse employees and customers in a cooperative and friendly manner.
• Ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communications skills.
• DOT/IATA trained for shipping of hazardous materials

Supervisory responsibilities

None

COVID Provisions

As a condition of employment with United States Pharmacopeial Conventions (USP) duty to provide and maintain a workplace that is free of known hazards, all employees and contingent staff hired after July 1st, 2021, are required to be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Distribution/Facilities

Job Type Full-Time