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Program Support Staff

Employer
Medical Science & Computing (MSC), a Dovel company
Location
Rockville, Maryland
Start date
Sep 26, 2022

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Discipline
Administration, Clerical
Required Education
High School or equivalent
Position Type
Full time
Hotbed
BioCapital
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Job Details

We are currently searching for a Program Support Staff to independently provide support services to satisfy the overall operational objectives.  This is a full-time, on-site opportunity in Rockville, MD.

 

 

Duties & Responsibilities
  • Update/maintain calendars and shared calendars for multiple staff members.
  • Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports, and various forms.
  • Coordinate meetings, workshops, and courses for staff; schedule conference rooms.
  • Maintain office records including office procurements and reimbursement procedures.
  • Provide support with timekeeping duties.
  • Track, record, and route manuscripts.
  • Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Note commitments made by executive level during meetings and arrange for staff implementation.
  • Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
  • Read outgoing correspondence for executive level’s approval and alert writers to any conflict with the file or departure from policies or executive level’s viewpoints; make recommendations to resolve problems that arise.
  • In the executive level’s absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.
  • Summarize the content of incoming materials, specially gathered information, or meetings; coordinate the new information with background office sources; draw attention to important parts or conflicts.
  • Compose correspondence requiring some understanding of technical matters within the program.
  • Set up and format spreadsheets to analyze information.
  • Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
  • Coordinate the printing and conversion of paper documents to electronic files.
  • Develop, maintain, and utilize various administrative databases.
  • Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.
  • Format and submit summary reports and financials.

 

#SOAR

#LI-FG1

Requirements

 

Qualifications:

  • Bachelor’s degree in General Business or related disclipine
    • OR high school diploma with 4 years experience plus
  • Minimum of six (6) years of related experience

 

 

Skills:

  • Strong communications skills, both oral and written
  • Time management and organizational skills
  • Meeting coordination
  • Travel planning
  • Human Resources Packages
  • MS Office
  • Adobe Acrobat
  • Concur
  • FPS
  • ITAS

 

 

 

Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.

 

Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.

 

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

 

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.

 

If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

 

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee.

 

 

Company

Medical Science & Computing (MSC), a Dovel company, is a trusted government partner that blends deep domain expertise with advanced technologies to help our customers solve complex problems that improve, protect, and save lives. The Dovel Family of Companies combine entrepreneurial spirit, customer focus, and an outcomes-based approach to support agency missions in health IT, life sciences, public safety, and grants management. 

MSC has long supported Federal health organizations like the National Institutes of Health (NIH) and applies deep understanding of missions, goals, and operations to discover and implement innovative approaches for streamlining and disseminating research efforts, enhancing knowledge sharing, and improving public health. 

Together, Dovel and MSC offer a diverse set of complex biomedical, scientific, and technology services, coupled with attentive and purpose-driven program management to serve mission critical organizations and drive meaningful change in the world.

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Find Us
Website
Location
11300 Rockville Pike Suite 1100
Rockville
MD
20852
United States
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