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Executive Administrative Assistant

Employer
Daiichi Sankyo
Location
Basking Ridge, NJ
Start date
Sep 23, 2022

View more

Discipline
Administration, Information Technology, General
Required Education
High School or equivalent
Position Type
Full time
Hotbed
Pharm Country
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Job Details

Join a Legacy of Innovation 110 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. Under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.
Summary
Position is responsible for advanced support at the global/complex organizational level, directly reports to a functional executive. This position performs support tasks with an applied knowledge of the complexity of the organization. This position commonly handles ambiguous work with no direct guidance. This position makes independent decisions using past experience and independently solves problems encountered while carrying out work. Additionally, this position is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact multiple organizational units. This position has expert skills in and can train others in technology systems, which includes word processing, data management, and business emailing software as well as database and research tools. This position may also be responsible for using analysis to assess budget and inventory status.

Responsibilities

  • Serves as the go-to person for the function, and as a role model/lead for the Administrative Support organizational unit
  • Creates and proofs packets of information; develops documents and materials for meetings and a wide array of audiences
  • Edits and produces advanced internal and external communications; acts on behalf of an executive for certain decisions or activities (e.g., e-mails)
  • Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; prioritizes competing demands and requests
  • Interfaces with vendors re: invoicing, and reconciliation, and performs an advanced level of stakeholder management; a majority of contact is within and across organizational units and across a global/complex organizational matrix
  • Initiates and manages projects (includes budgets) or process improvements with minimal supervision, for example, creates and manages contracts for function and/or process


Qualifications:Successful candidates will be able to meet the qualifications below with or without reasonable accommodation.

Education and Qualifications (from an accredited college or university)

  • High School Diploma or equivalent required
    Associate's Degree or equivalent work experience preferred
  • Must have the ability to work outside the regular business hours /overtime as needed.

Experience Qualifications

  • Require 7 or more years prior experience.

Competencies:

  • Excellent oral and written command of English.
  • Openness to work in a multicultural/global and inclusive environment.
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail.
  • Accuracy and Attention to Detail.
  • Extremely proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint, Share Point), Adobe Acrobat, and social media web platforms
  • Must be excellent in all the functions of MS Outlook (Calendar, Tasks, Mail, Notes, etc.).
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders.
  • Must have outstanding skills in developing presentations, graphics, and templates using MS PowerPoint.
  • Good grasp of working with the Internet and an intranet, and uses technology equipment appropriately, remaining current with upgrades. Proficient use of internal business applications.
  • Considerable knowledge of the job. Complete acquaintance with and understanding of the general and detailed aspects of the job, and their practical applications to problems and situations ordinarily encountered.
  • The nature of assignments combined with the incumbent’s acquired expertise normally has the individual viewed as a subject matter expert within administrative support procedures and processes.
  • Solid working knowledge of the department’s operations, organizational procedures, staff, and current projects and activities.
  • Contacts are frequent with individuals within the departments, and with customers and/or office administrators of customer organizations. Contacts involve obtaining or providing information or data on matters of importance to the function of the department.
  • Nature of work requires minimal supervision; incumbent must take the initiative and anticipate needs - relying on experience and exercising judgment to complete tasks independently and resolve issues.
  • Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
  • Solid understanding of the Company, products, operations, organizational procedures, staff, and the Pharmaceutical Industry.
  • Solid understanding of HIPAA and knowledge of the Sunshine Act.
  • Advanced skills in another language are of advantage.


Physical Requirements Miscellaneous: May still need to move/organize/ship large quantities of items or supplies for meetings, etc. Especially may apply to an admin in a Field Sales office. 5% of Time

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Company

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology.

With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

For more information, please visit: www.daiichisankyo.com.

Daiichi Sankyo, Inc., headquartered in Basking Ridge, New Jersey, is a member of the Daiichi Sankyo Group. To learn more about Daiichi Sankyo, Inc., please visit www.dsi.com.

STOCK EXCHANGE: Tokyo Stock Exchange

STOCK SYMBOL: 4568

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Find Us
Website
Phone
(908) 992-6400
Location
211 Mt. Airy Road
Basking Ridge
New Jersey
07920
United States
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