Executive Administrative Assistant

Join FUJIFILM Diosynth Biotechnologies in our new facility location - Thousand Oaks, California! The Executive Administrative Assistant will report directly to the the Vice President and Site Head at the FUJIFILM Diosynth Biotechnologies California (FDBC) location. The job holder will be responsible for providing high-level administrative support and assistance to the Site Head and the Senior Leadership Team. They will perform clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations, and other documents for SLT.

External US

The work we do at FDB has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people's lives. Join our new FDB facility in Thousand Oaks, CA and help manufacture the next cell therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy and drive - what we call Genki.

The Executive Administrative Assistant will provide high-level administrative support to the Vice President, Site Head, and the Senior Leadership Team.  (Please note this is an onsite role).

Reports to:          Vice President and Site Head

Work Location:  Thousand Oaks, CA 

Travel:                 Travel required (Up to 10%)

Primary Responsibilities:

• Provides high-level administrative support and assistance to the Site Head and the Senior Leadership Team.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations, and other documents for SLT.
• Arranges travel and accommodations for SLT.
• Schedules and attends meetings on behalf of SLT, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of SLT: reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Maintains records, orders supplies, and assists with SLT expense report management.
• Administers purchase orders and invoicing for executive level vendors on behalf of the SLT.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Qualifications:

• High school diploma required, Bachelor's Degree in Business Administration or related field preferred.
• 10 years of executive level administrative assistant experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Promotes an environment of inclusion for all associates
• Operates with unquestionable integrity and confidentiality
• Confronts difficult situations and problems promptly without avoidance
• Sees and pursues opportunities for improvement within his or her basic duties
• Takes the initiative to do what needs to be done without being asked; is proactive
• Consistently meets or exceed milestones and commitments
• Strong organizational and project management skills
• Role model for company core values of trust, delighting our customers, Gemba, and Genki.

Join us!  FDB is advancing tomorrow's medicine, impassioning employees to chase the impossible and continually expand their potential.  We are a company of emboldened goal seekers – driven by an innate desire to better ourselves, our families, our workplace, our company, our community and the world at large.

FDBC is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation and any other status protected by state or federal law.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.