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Editorial Coordinator

United States Pharmacopeia
Rockville, MD
Start date
Sep 9, 2022

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Clinical, Clinical Project Management
Required Education
Bachelors Degree
Position Type
Full time
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Job Details


Summary of the Position

This is a hands-on non-supervisory position responsible for supporting the pipeline of editorial development work, facilitating team meetings and documentation, and ensuring data-driven quality processes and reporting. The incumbent in this role will communicate schedule and status updates for team workloads, ensure clear, up-to-date documentation for current processes, and support quality data analysis related to documentary standards. The Editorial Coordinator will report to the Manager, Editorial Development, and interface with Scientific Editors, Documentary Standard Scientists, Production Coordinators, Quality Assurance staff, and other internal USP business units and external vendors to ensure accurate and timely review and production of documentary standards. The Editorial Coordinator is also responsible for performing data collection validation and analysis to support editorial quality processes and reporting.

Roles and Responsibilities

Editorial Quality Data Validation & Analysis

Performs data collection and validation on key quality metrics tracked by the Editorial team

Supports data analysis and reporting activities, including creating and maintaining a centralized data repository, compiling periodic reports, and contributing to presentation materials as needed

Contributes to the creative development of data visualizations to communicate trends and key metrics to stakeholders


Maintain Editorial schedules and team calendars, communicate reminders as needed, and collect and report regular status updates

Monitor Editorial team trackers and databases for key milestones and project handoffs (oversight of tracker templates and launching of trackers)

Support Editorial staging tasks and workflow coordination for high-impact standards

Coordinate and support cross-functional processes between Editorial and other groups/departments (e.g., graphics production)

Team Support & Documentation

Support the coordination and facilitation of Editorial-related meetings, including SGT meetings, process refresher trainings, and quality presentations

Coordinate and maintain Editorial work instruction and checklist updates in collaboration with SMEs and according to controlled form SOPs.

Process system change requests with relevant technical counterparts

Contribute to departmental proofreading tasks and provide occasional backup coverage as needed

Basic Qualifications

Bachelors degree in relevant field. Four years of coordination experience in a publishing or research role considered in lieu of a degree.

Minimum of 2 years coordinating or administrative experience.

Preferred Qualifications

Previous scientific publishing, editorial, and/or research coordination experience strongly preferred

Demonstrated experience and interest in data analysis and storytelling visualization using tools like Tableau, Microsoft Excel, PowerPoint, etc. strongly preferred

Experience in process automation using enterprise tools like SharePoint, Microsoft PowerAutomate, etc.

Proficient in virtual meeting coordination (Microsoft Teams and Cisco Webex preferred) with excellent attention to detail and organizational skills

Demonstrated skill in coordinating multiple projects with varying deadlines, and a strong commitment to quality, impactful results

Self-starter and creative thinker who can use high-level directions to solve problems and perform assignments strongly preferred

Excellent written and verbal communications skills

Ability and desire to collaborate with diverse colleagues and inclusive teams in a cooperative and friendly manner

Supervisory Responsibilities



USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired:

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully present vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Publications

Job Type Full-Time


USP is an independent, scientific nonprofit organization focused on building trust in the supply of safe, quality medicines. We are working to strengthen the global supply chain so that the medicines people rely on for health are available when needed and work as expected. We do this through establishing public scientific standards and programs that help ensure billons of people around the world have access to safe and quality products.

USP aspires to be a diverse, inclusive, innovative, and engaging organization that empowers and engages staff and volunteers to contribute to its mission to improve global health. We are committed to creating a culture where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, family status, and where they can contribute their full potential to accomplish our mission.

At USP, you’ll join a talented and diverse team of 1,200 scientific, technical and public health professions, working in state-of-the-art facilities and collaborating with the world’s leading experts from industry, academia, healthcare, and government to address public health challenges and advance cutting-edge innovation.

Whether you’re helping to establish new USP standards, creating key resources to address emerging health issues, or providing critical technical assistance in the developing countries, you’ll be inspired by the positive impact your work has on building public trust and a healthier tomorrow.

Find Us
12601 Twinbrook Parkway
United States
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