Senior Administrative Assistant (Corporate Citizenship)
United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossibleFor Current Gilead Employees and Contractors:
Please log onto your Internal Career Site
to apply for this job.Job DescriptionGilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.Senior Administrative Assistant (Corporate Citizenship)The Senior Administrative Assistant will report to the Executive Director, Corporate Citizenship and will support the full Corporate Citizenship team inclusive of Corporate Grants, Gilead Foundation and ESG within Public Affairs. This position will be located in Foster City.Specific Responsibilities
Essential Duties and Job FunctionsSupports ED and broader team on tasks including travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employeesTracks team budget, purchase orders and invoicesGathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directedCreates or may assist in the creation of presentation materialsLiaises with external agencies or organizations to coordinate activitiesWorking with corporate communications function, helps to coordinate communications and logistics for external and internal eventsInteracts with a variety of internal and external stakeholdersHandles confidential information with discretion and in compliance with all regulationsKnowledge, Experience and SkillsRequires a High School diploma with 2 years related experience, or Associate Degree with 1 year administrative experienceAbility to work in a fast-paced environment with changing prioritiesExcellent verbal, written, and interpersonal skills are requiredWorks under limited supervision and may receive general direction on new lines of work or special assignmentsMust be detail-orientedRequires knowledge and understanding of administrative and office policies and proceduresIntermediate to advanced knowledge and experience using a number of MS Office software such as Excel, PowerPoint, Word, Access, etc.Refers to specific and detailed procedures and instructionsCollaborates with other teams/functions
- Scheduling meetings (including web conferences and teleconferences) and managing team schedules in Outlook
- Schedule team-related events
- Arranging travel
- Preparing expense reports
- Process vendor contacts and invoices
- Budget tracking
- Manage the Grants inbox
- Communications as needed
- Significant Presentation support and preparation
- Develop and implement operating procedures and toolkits for organizational efficiency
- Organizing, managing and maintaining department files, processes; tracking payment of invoices and orders; managing purchase orders on Gilead internal systems and working with vendors
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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact firstname.lastname@example.org
for assistance.Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.
For more information about equal employment opportunity protections, please view the 'EEO is the Law'
poster.NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACTYOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACTPAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site
to apply for this job.