Administrative Assistant I - REMOTE

Administrative Assistant I - REMOTE

Job ID: req2952
Employee Type: nonexempt full-time
Division: Clinical Monitoring Research Program
Facility: Frederick: INDUS
Location: 5705 Industry Lane, Frederick, MD 21704 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc.  The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

Within Leidos Biomedical Research Inc., the Clinical Monitoring Research Program Directorate (CMRPD) provides high-quality comprehensive and strategic operational support to the high-profile domestic and international clinical research initiatives of the National Cancer Institute (NCI), National Institute of Allergy and Infectious Diseases (NIAID), Clinical Center (CC), National Heart, Lung and Blood Institute (NHLBI), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), National Center for Advancing Translational Sciences (NCATS), National Institute of Neurological Disorders and Stroke (NINDS), and the National Institute of Mental Health (NIMH). Since its inception in 2001, CMRPD’s ability to provide rapid responses, high-quality solutions, and to recruit and retain experts with a variety of backgrounds to meet the growing research portfolios of NCI, NIAID, CC, NHLBI, NIAMS, NCATS, NINDS, and NIMH has led to the considerable expansion of the program and its repertoire of support services. CMRPD’s support services are strategically aligned with the program’s mission to provide comprehensive, dedicated support to assist National Institutes of Health (NIH) researchers in providing the highest quality of clinical research in compliance with applicable regulations and guidelines, maintaining data integrity, and protecting human subjects. For the scientific advancement of clinical research, CMRPD services include comprehensive clinical trials monitoring, regulatory, pharmacovigilance, protocol navigation and development, and programmatic and project management support for facilitating the conduct of 400+ Phase I, II, and III domestic and international trials on a yearly basis. These trials investigate the prevention, diagnosis, treatment of, and therapies for cancer, influenza, HIV, and other infectious diseases and viruses such as hepatitis C, tuberculosis, malaria, and Ebola virus; heart, lung, and blood diseases and conditions; parasitic infections; rheumatic and inflammatory diseases; and rare and neglected diseases. CMRPD’s collaborative approach to clinical research and the expertise and dedication of staff to the continuation and success of the program’s mission has contributed to improving the overall standards of public health on a global scale.

The Clinical Monitoring Research Program Directorate (CMRPD) provides comprehensive clinical support to the NIAID Division of Microbiology and Infectious Disease (DMID) supporting clinical research to control and prevent diseases caused by virtually all infectious agents. This includes basic and applied research to develop and evaluate therapeutics, vaccines, and diagnostics. 

KEY ROLES/RESPONSIBILITIES

• Provides high-level administrative support
• Communicates and interacts with high-level executive, administrative, and program management personnel, both internally and externally, to gather and compile information for dissemination
• Assists in the collection and compilation of metrics data and operational accomplishments in support of Leidos Biomed reporting requirements
• Extracts data and develops technical reports, progress reports, presentations, and correspondence on program-related activities and projects
• Arranges and coordinates scientific meetings, webinars, seminars, and conferences, including logistical matters such as locations, times, participants, distribution of agendas, schedules and proposals
• Prepares and processes complex domestic and international travel arrangements per established Federal Travel
• Regulations (FTR) for Leidos Biomed approved travelers
• Provides basic administrative support for coordinating and planning meetings
• Assists with drafting agendas, takes notes/minutes and records/monitors action items project teams
• Prepares and/or assembles presentations, background information and related materials and information for meetings
• Prepares internal and external correspondence and memos, and transcribes and edits meeting minutes for final review
• Prepares domestic and international shipments and tracks shipments to their destination
• Provides support to the business operations team by maintaining contract records including modifications, invoices, regulatory documents, and tracking of budgetary items,
• Coordinates conference room scheduling/logistics and calendars for staff, schedules appointments, receives telephone calls, and makes proper referrals
• Prepares, places and tracks supply orders for biologicals, industrial supplies, office supplies, publications, and other operational supplies
• This position is located in Frederick, Maryland
  

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below: 

• Possession of a high school diploma or equivalent
• Foreign degrees must be evaluated for U.S. equivalency
• In addition to educational requirements, a minimum of five (5) years of progressively responsible administrative/secretarial experience, including two (2) years at the Secretary III or equivalent level
• Ability to organize work priorities effectively and complete assigned duties with minimal supervision
• Specialized knowledge and experience in administrative functions, logistics, scientific meeting/conferences, and travel preparation
• Ability to guide other administrative personnel
• Flexibility and willingness to adapt in a changing environment
• Working knowledge of Windows, Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Ability to obtain and maintain a security clearance 
  

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:  

• Knowledge of company policies and procedures especially processing of travel packages, placing supply orders
• International project support experience
• Experience using Smartsheet and Microsoft Visio
• Health science or laboratory experience, particularly in infectious disease
• Familiarity with the DHHS Efficient Spending Policy and FTR, DOT and IATA shipping
  

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

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