Purchasing Specialist II, Vaccine Pilot Plant
Job ID: req2920
Employee Type: exempt full-time
Division: Vaccine Clinical Materials Program
Facility: Frederick: G-WAY
Location: 7116 Geoffrey Way, Frederick, MD 21704 USA
The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.
Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.
The Vaccine Clinical Materials Program (VCMP), part of Leidos Biomedical Research at the Frederick National Lab, supports the National Institute of Allergy and Infectious Diseases (NIAID) Vaccine Research Center (VRC). Its’ mission is to advance preclinical and clinical research, product development, and manufacture of novel clinical-stage vaccines and biologics to address current and/or emerging infectious diseases of global significance (e.g., HIV-AIDS, Influenza, Ebola, Malaria, Novel Coronavirus, Tuberculosis). The VCMP is responsible for the operation of a Frederick MD -based pilot plant facility and is actively engaged in cGMP manufacture, testing, release, and supply of Phase I /II clinical products for investigational use in the US and globally.
Reporting to the Manager, cGMP Purchasing and Planning, the cGMP Purchasing Specialist:
- Sources, purchases, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods, and related material through production and inventory process.
- Identifies raw material, component, and related requirements from engineering and production specifications.
- In front-end procurement mode, analyzes data and determines factors that affect prices and determines lowest cost consistent with quality, reliability, and ability to meet required schedules.
- Coordinates and follows up with production, warehouse, and engineering personnel to ensure appropriate procurement, scheduling, and movement of materials and services.
- Compile information to keep informed on price trends and manufacturing processes.
- May monitor performance of suppliers and collaborate on demand analysis planning.
- Purchases lab supplies and equipment for development and manufacturing, according to the Federal Procurement Regulations and the Food and Drug Administration (FDA) current Good Manufacturing Practices (GMP).
- Reviews requirements for unusual items and complex scientific equipment of high value with staff to clarify specifications and resolve issues.
- Prepares Justification for Other Than Full and Open Competition (JOFOC) information on JOFOC forms and JOFOC memos.
- Places orders for leases, utilities, and service agreements.
- Provides order status updates and additional information as requested.
- Resolves issues with vendors, requestors, deliveries, and billing.
- Contacts vendors to place purchase orders.
- Uses catalogs and reference materials to advise requestors on sources, descriptions, delivery, and processes for requesting materials.
- Drafts and solicits correspondence requesting prices or samples and explaining purchasing actions.
- Reconciles credit card invoices for procurements made using credit card.
- Ensures that buying activities are in accordance with contractual requirements.
- Records details of purchases in Microsoft Access database as per procedures.
- Interacts with VCMP staff and vendors.
- Initiates and processes material returns.
- Runs adhoc reports as needed.
- Updates Bill of Materials with current pricing as requested.
- Runs and analyzes weekly purchasing reports.
- Places orders for clients as requested.
To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:
- Possession of a bachelors degree from an accredited college or university according to the Council for Higher Education Accreditation (CHEA) in a related field. (Qualifying experience four (4 years) in Supply Chain and/or Procurement may be substituted for the required education). Foreign degrees must be evaluated for U.S. equivalency.
- In addition to the education requirement, a minimum of two (2) years of procurement/purchasing experience.
- Experience working with vendors.
- Proficient in Microsoft Office (Outlook, Word, and Teams) as well as Adobe Acrobat.
- Intermediate Microsoft Excel Skills.
- Experience with Microsoft Access.
- Ability to use Microsoft Office to create and maintain documents, reports, spreadsheets, and databases.
- Ability to obtain and maintain a security clearance.
Candidates with these desired skills will be given preferential consideration:
- Experience in Cost Point.
- Experience in Sage X3 ERP Software.
- Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy.
- Ability to learn new software systems when necessary.
- Effective interpersonal and communication skills (verbal and written).
- Able to interface with personnel at all levels.
- Ability to effectively manage workload within a team setting.
- Ability to work independently on projects.
Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)