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Administrative Assistant

Gladstone Institutes
San Francisco, CA
Start date
Aug 9, 2022

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Administration, Information Technology, General
Required Education
Associate Degree
Position Type
Full time
Biotech Bay
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Lab/Area:GICD Administration


The Gladstone Institutes is an independent, not-for-profit research institution. Its mission is to improve the health and well-being of all people through medical research and education in neuroscience, cardiovascular biology, immunology, and stem cell biology. Home to notable leaders in science and biomedicine, Gladstone comprises four institutes as well as various centers and programs. All of its approximately 500 members are aligned in their mission to carry out or support science that overcomes disease. Located in an award-winning building at the Mission Bay Campus, Gladstone offers a competitive salary and benefits program. It provides an ideal environment for those seeking to maximize and fully leverage their potential. Consider Gladstone and make a difference in human health .

The Gladstone Institute of Cardiovascular Disease is seeking an administrative assistant to join our team.This is a hybrid position which will require a minimum of 2 days a week and as needed onsite. Other days will be remote.

This person will work closely with the Administrative Program Manager and Institute Director, but will require the ability to work well independently, and manage a wide variety of tasks. The successful candidate will be passionate about precision in their work and be an exceptionally effective communicator. This job may be a great fit for an administrative professional or project coordinator who is looking for experience with project management, or working in a scientific environment.

Responsibilities include:

  • Delegating project responsibilities to a team

  • Managing emails and responding professionally in a timely manner to research colleagues and government sponsors

  • Organizing calendar and scheduling meetings for PI

  • Coordinating travel arrangements and planning itineraries

  • Monitoring financial expenses, processing and tracking payments, maintaining financial records

  • Being the lab “social coordinator”: planning team events, coordinating new member arrivals to and departures from the lab

  • Maintaining understanding of individuals’ and teams’ roles at Gladstone to best refer questions and contacts

This person will be expected to juggle a wide variety of tasks; the ideal candidate must be willing to learn and take on tasks somewhat unconventional for academic environments (e.g., interfacing with biotech startups/spinouts) to assist the PI at a very pivotal time for the lab’s research.

Preferred qualifications:

  • 2-5 years previous administrative work experience

  • Associate or Bachelor’s Degree or equivalent life and work experience

  • Skilled with Google Suite, Microsoft Office, Zoom, and DropBox

  • Scientific experience, either professionally or educationally, with an ability to satisfactorily write and read scientific language

Gladstone’s COVID-19 Vaccination Requirements:

Gladstone is a fully COVID vaccinated and boosted facility. COVID-19 vaccinations are required for all employees and visitors. In order to start working at Gladstone, individuals must be fully vaccinated and boosted for COVID.

Additional Information:

  • Title and salary will be commensurate with education and experience.

  • Be a part of big ideas and consider Gladstone. Your difference will make a difference in human health.

  • Gladstone is an equal opportunity employer.

Additional Information:
  • Title and salary will be commensurate with education and experience.
  • Gladstone is an equal opportunity employer.
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