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Administrative Coordinator II

Employer
Regeneron Pharmaceuticals, Inc.
Location
Tarrytown, New York
Start date
Aug 6, 2022

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Job Details

Provides advanced administrative support and coordination with a focus on continuous improvement for processes and guidance. Anticipates the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur. Consistently exercises considerable judgment and initiative with the ability to influence stakeholders and understands key relationships.

A typical day might include the following:

  • Proactive in managing calendars for leaders using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.

  • Fully responsible for logistics and execution of onsite meetings and events. Anticipate and make recommendations for catering for meetings scheduled over meal periods. Greets and escorts guests, if applicable.

  • Acts as the contact for offsite meetings and events. Responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts within the approved budget limit.

  • Reconciles expense reports for Executive Directors and above in the department.

  • Knowledgeable of complex domestic and international travel including air, hotel, train, etc. Assists guests with travel, where applicable.

  • Implements a highly organized and efficient administrative workflow. Identifies, develops and/or supports administrative process improvements. Independently executes solutions to issues and is focused on continuous improvement.

  • Proactive in monitoring purchase order requests and may gather expense requests. May submit requisitions and coordinate tracking of departmental deadlines.

  • Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

  • Actively manages department contact lists, files and documents. Manages and updates content on department’s shared drive and sites.

  • Demonstrates a basic understanding of company policies, procedures, resources and where to find them and acts as a key point of contact for the department.

  • Any other ad hoc administrative assignments.

This role might be for you if:

  • Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.

  • Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality.

  • Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

  • Advanced knowledge and proficiency in MS Office, SharePoint, Concur, and Skype with the ability to assist with more advanced troubleshooting. May be responsible for training new employees on internal systems.

  • Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.

  • Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.


Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

Company

Regeneron is a leading biotechnology company that invents life-transforming medicines for people with serious diseases. Founded and led for 30 years by physician-scientists, our unique ability to repeatedly and consistently translate science into medicine has led to seven FDA-approved treatments and numerous product candidates in development, all of which were homegrown in our laboratories. Our medicines and pipeline are designed to help patients with eye disease, allergic and inflammatory diseases, cancer, cardiovascular and metabolic diseases, infectious diseases, pain and rare diseases.
 
Regeneron is accelerating and improving the traditional drug development process through our proprietary VelociSuite® technologies, such as VelocImmune® which produces optimized fully-human antibodies, and ambitious research initiatives such as the Regeneron Genetics Center, which is conducting one of the largest genetics sequencing efforts in the world.

Stock Symbol: REGN

Stock Exchange: NASDAQ

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Find Us
Website
Phone
914-847-7000
Location
Corporate Headquarters
777 Old Saw Mill River Road
Tarrytown
New York
10591
United States
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