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Administrative Assistant, Partner of Choice

New York City, New York
Start date
Jul 29, 2022
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Job Details


The Administrative Lead will report to the Vice President/Head of mRNA Scientific Strategy within WDRM at Pfizer. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the Vice President. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of meetings, request and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also working on planning select Partner of Choice meetings and events.


Core responsibilities include, but are not limited to:

  • Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance

  • Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries

  • Prepare and submit expense reports for review, and perform reconciliations

  • Organize teleconferences, WebEx, videoconference and in-person meetings and ensure all technologies needed are available and operational

  • Request and prepare daily briefing materials for meetings in advance

  • Maintain and replenish office supplies as needed

  • Act as liaison to other SP&O administrative professionals when reserving private conference room and visitor’s office space on the 6th floor of the 235 building

  • Manage and update distribution lists, organizational chart, key meetings document

  • Lead logistics and planning of meetings and events for the Partner of Choice LT (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)

  • Serve as thought partner to the Senior Vice President of the Partner of Choice Organization to enhance culture and connectivity in the organization and conduct activities in support of this

  • Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met

  • Collaborate with Administrative peers on department-wide initiatives and events as needed

  • Support certain administrative tasks related to external customers of the Partner of Choice organization


  • High School diploma required; College Degree preferred

  • Minimum of 5 years’ administrative experience supporting a Senior Leader preferred

Required Technical Skills:

  • Multitask in a fast paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic

  • Ability to identify priorities and exercise sound judgement in accomplishing work in appropriate order

  • Demonstrate speed and accuracy in administrative skills

  • Knowledge of Microsoft Office, WebEx, teleconferencing programs and other internal Pfizer programs and systems

  • Handle all duties with a high degree of integrity, professionalism and confidentiality

  • Comfortable interacting with senior leaders

  • Proficient writing, analytical and problem solving skills

  • Ability to communicate effectively, follow oral and written instructions, and work well independently and proactively as well as part of a team

  • Task and detail oriented

Additional Posting Information

Last Date to Apply: July 28, 2022

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.



Join world-class scientists and leaders who are dedicated to bringing therapies that will significantly improve patients' lives.

As one of the world's premier innovative biopharmaceutical companies, we're driven to discover the cure --driven to significantly improve the lives of everyone...everywhere. If you're similarly driven, you'll find there's no better place to begin --and continue --your career than at Pfizer.

Science is the foundation of our company.  This is why it's no surprise that the most driven scientists in the world choose to carry out their life's passion at Pfizer.  We arm them with the resources, technology, and facilities they need to solve some of the world’s most complex health challenges. This combination empowers our scientists with expertise in vaccines, small-molecule medicines, biotherapeutics amongst many others, to collaborate on breakthrough science, including the world's first mRNA-Based Covid19 vaccine.  Our colleagues advance science and technologies into the therapies that matter most.

Join us and you'll partner with colleagues of diverse backgrounds and abilities who contribute to all aspects of what we do. Great things happen when people come together with one shared goal. If you're driven to discover the cure- ensure it has the latest technology to make it a reality or help improve the lives of others- join those who are similarly driven at Pfizer. The future of medicine is happening here.

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Find Us
(212) 733-2323
235 East 42nd Street
New York, NY 10017
United States
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