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Administrative Coordinator to VP, Investor Relations

Gilead Sciences, Inc.
Foster City, CA
Start date
Jul 26, 2022

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Job Details

Administrative Coordinator to VP, Investor Relations

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California.

The Administrative Coordinator will support the VP of Investor Relations and the team, including total of 5 employees.

  • Understand the goals and objectives of IR to contribute to its attainment and to help implement them into the culture of the department.
  • Resource to other administrative assistants and is cross-trained to provide backfill support.
  • Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures and update policies as needed. Strong organizational skill is required.
  • Experienced and comfortable dealing with high level executives as well as others in a professional manner. Customer service oriented. Proactively helpful and supportive to all stakeholders. Can do attitude. Solutions oriented, while providing clear justifications. Work under minimal supervision; while receiving occasional direction from manager to perform non-routine job responsibilities and duties.
  • Provide full range of administrative support for the Vice President and the IR team;

Events, Meeting & Travel Preparation and general tasks:
  • Proactively maintain daily calendars for VP. Manage scheduling changes and resolve scheduling conflicts.
  • Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines.
  • Plan, coordinate, and implement large number of events, including catering, of various types and sizes, such as department meetings, team building events and other meetings.
  • Organize travel arrangements, prepare full travel agenda, and include pertinent travel/event material package for VP.
  • Schedule interviews, which may include travel arrangements for non-local candidates.
  • Proactively coordinate and prepare PowerPoint slides for meetings as requested.
  • Efficiently manage multiple adhoc projects of various sizes, while delivering results within timeline. Strong project management and multitasking skill is required.
  • Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint).
  • Capability and willingness to do more - whether that's supporting SVP/EVP in the future or going into project management type roles in the business;
  • Strong written & verbal communication;
  • Fun, outgoing personality and ability to work well with others are a must.

  • Bachelors' Degree OR
  • High School Degree and 3+ years' administrative experience supporting an Executive Director or VP level and above

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the ‘EEO is the Law' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.



Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North America, Europe and Australia.

Find Us
333 Lakeside Drive
Foster City
United States
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