Project Administrator

Provide support with project coordination, vendor engagement/management and administrative support to the department.

Responsibilities

• In collaboration with Vendor Manager, support vendor management
• Engage vendors ensuring contracts and purchase orders are established in a timely fashion
• Work with project leaders to ensure contracts and purchase order remain in good standing.
• Facilitate accrual management and timely receipt of invoices from vendors.
• Manage deliverables from vendors, including tracking and providing status updates on those deliverables and coordination of internal reviews/responses as required.
• Implement and maintain tracking systems to support business objectives. This could include system for establishing location and chain of custody of biological samples, tracking interactions with external contacts such as key opinion leaders or regulatory authorities, maintaining/updating department level electronic filing.
• Schedule and organize individual and group meetings, including logistics planning (e.g. venue, travel, etc.) as required, including with other internal stakeholders and vendors to organize events as appropriate.
• Support travel arrangements and expense reporting for Development
• Calendaring when requested for senior leaders within the Development Department
• Folder / sharepoint structure management

• Bachelor’s Degree in science or health, preferably biology, chemistry, pharmacy, nursing, or other related field.
• Minimum of 2 years of experience in a CRO as a trial administrator and/or pharmaceutical/biotechnology company. Equivalent experience in other setting (e.g. academic) will be considered.
• Experience with vendor contract and purchase order management, including accrual and payment management.
• Basic understanding of outsourcing, working with vendors to manage delivery of contractual obligation, and working with internal teams to coordinate review and oversight of those deliverables.
• Experience providing administrative support, including planning logistics for meetings (remote and in person), managing schedules, expense reporting, etc.
• Demonstrated ability to work effectively across different levels of an organization, across functional groups, and with external opinion leaders.
• Proficiency with computer programs including Microsoft Office suite and Microsoft Project
• Well-developed written and verbal communication skills
• Strong attention to detail and dedication to accurate and high-quality work
• Focus on results, highly collaborative cross functionally, positive attitude, and being proactive
• Proven ability to successfully achieve results within a multi-cultural and geographically diverse team.
• Creative problem solver with the ability to pro-actively address issues quickly and independently, balanced with judgement to escalate issues as needed

We are an Equal Opportunity Employer offering a competitive salary and benefits.