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Administrative Coordinator II

Employer
Regeneron Pharmaceuticals, Inc.
Location
Sleepy Hollow, New York
Start date
Jul 13, 2022

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Job Details

We are looking for an Administrative Coordinator II provide administrative support to the Head of Global Marketing, Oncology and Brand Team Leads (Sales and Marketing). Responsibilities include, coordination of complex meetings, calendar support, reconciling expenses, and arranging complex travel. Other responsibilities include but are not limited to: supporting other members of the Oncology, New Products and REGN-COV brand teams. The coordinator exercises considerable judgment and initiative with the ability to influence partners and understand key relationships. Ensures critical data is held in confidence.

A typical day might include the following:

  • Proactive in managing calendars for leaders with the understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and problem solve when scheduling conflicts occur.

  • Coordinate virtual field sales calls and marketing trainings utilizing the TEAMS platform.

  • Arrange and coordinate heavy travel logistics for Marketing Global Head, Sales Leader, and Marketing leads which may include conference registration, travel and meeting itineraries, air, hotel and ground transportation, etc.

  • Reconciles expense reports for Marketing and Sales leads.

  • Actively co-manages customized email distribution lists.

  • Manages and updates content on department’s SharePoint site.

  • Prepare and manage NEMO Beeline Process for on/off-boarding management, coordinate the administration of laptops to non-employees, temps, consultants, vendors and contractors.

  • Maintains Sales Field Roster and marketing organizational charts

  • Onboard new, in-house employees (includes ordering preferred laptop and peripherals, seating assignment, etc.).

  • Responsible for on and off-site meeting planning, including catering, audio visual requests, IT.

  • Pre-register visitors and provide internet access. Meet, greet and escort guests to conference rooms.

  • Responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts, entering and adhering to budgetary guidelines for off-site meetings, team builders and events.

  • Coordinate meetings with our external counterparts and vendors.

  • Demonstrates a solid understanding of company policies, procedures, resources and where to find them. Acts as a key point of contact for the department.

  • Process and submit purchase requisitions and enter SOW, CDA, MSA information into the contract management system including onboarding new vendors. Track requisitions approval status and assignment of purchase orders and ensure alignment with department budget

  • Manage the ABAC Risk Assessment Platform for due diligence of new vendors - InfoSec, SSP New Supplier Intake

  • Possible travel and support for annual National Sales Meeting.

This role may be for you if you:

  • Demonstrate strong organizational skills and ability to understand priorities

  • Highly independent and shows sophisticated judgment and problem-solving skills. Comfortable leading projects. Ability to collaborate with team members cross-functionally.

  • Strategic written and verbal communication skills are crucial; ability to interact across all levels of employees and management while maintaining confidentiality.

  • Proficiency in MS Office is a requirement. Knowledge in SharePoint, Concur and MS Teams are preferred but not required.

  • Quick learner who can shifts gears with ease and make good decisions during change or ambiguity.

  • Recognizes the importance of anticipating the needs of senior leadership.

  • Ability to prioritize and manage numerous tasks/projects simultaneously.

To be considered for this opportunity, you have at least 5 years of relevant administrative experience.

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

Company

Regeneron is a leading biotechnology company that invents life-transforming medicines for people with serious diseases. Founded and led for 30 years by physician-scientists, our unique ability to repeatedly and consistently translate science into medicine has led to seven FDA-approved treatments and numerous product candidates in development, all of which were homegrown in our laboratories. Our medicines and pipeline are designed to help patients with eye disease, allergic and inflammatory diseases, cancer, cardiovascular and metabolic diseases, infectious diseases, pain and rare diseases.
 
Regeneron is accelerating and improving the traditional drug development process through our proprietary VelociSuite® technologies, such as VelocImmune® which produces optimized fully-human antibodies, and ambitious research initiatives such as the Regeneron Genetics Center, which is conducting one of the largest genetics sequencing efforts in the world.

Stock Symbol: REGN

Stock Exchange: NASDAQ

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Find Us
Website
Phone
914-847-7000
Location
Corporate Headquarters
777 Old Saw Mill River Road
Tarrytown
New York
10591
United States
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