Executive Assistant

Redwood City, CA
Jun 23, 2022
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Who We Are
Bolt Biotherapeutics, based in the San Francisco Bay Area, is a clinical-stage biotechnology company developing Boltbody™ Immune-stimulating Antibody Conjugates (ISACs), a new class of immuno-oncology therapeutics. This is a unique opportunity to join and build, with like-minded colleagues, a company that will transform the lives of individuals with cancers.

The Position
This position will be reporting to the Chief Financial Officer and support senior executive staff. The Executive Assistant will maintain and seek to improve Bolt's executive support and administrative functions to ensure proficient operations.

Key Responsibilities
• Support the executive management team, including calendar management, meeting logistics and travel arrangements
• Point of contact for logistics for executive interactions with third parties, including Bolt Board Directors, investors, key opinion leaders and other VIP meetings.
• Supporting senior manager's interactions with vendors, accountants, legal advisors, production of Board materials, correspondence, etc.
• Reconcile executive corporate credit cards including travel expenses, prepare SmartData report for credit card payment
• Responsible for records management for executive staff. Manage and keep up to date the contract and non-disclosure agreement folders. Correspondence folders, Board materials related folders, etc.
• Organize and manage weekly executive lunches
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Provide general support to visitors of the executive team.
• Facilitate website Dropbox/Box and Gmail administration
• Perform other business tasks, activities or duties as required

Job Requirements
• 7 years+ experience as an Executive Assistant
• Knowledge of executive assistant and administrative responsibilities, systems, and procedures
• Proficient in using Microsoft Office software suite, Gmail, google calendar, Box/Dropbox, DocuSign, etc.
• Strong verbal and written communication skills
• Excellent people skills to support employee empowered company culture
• Excellent organization, prioritization, and attention to detail
• Strong organizational and planning skills
• Ability to multi-task and adapt to a fast-paced office tempo.
• Trustworthy and discrete in the ability to maintain confidentiality and receive sensitive information
We are an Equal Opportunity Employer offering a competitive salary and benefits package. Applicants should be legally entitled to work for any employer in the US.

Note to Employment Agencies: Please do not forward any agency resumes. The company will not be responsible for any fees related to resumes that are unsolicited.